PURCHASING AGENT III - 55002385

State of Florida•Bartow, FL

3d•Onsite

About The Position

This position will create and publish solicitations known as Invitation to Bid, Request for Proposals, and Invitation to Negotiate, Subsequently, this position will evaluate bids and proposals that correspond with the solicitations posted. In doing so, the selected applicant will be expected to facilitate public meetings to announce procurement solicitations and bid results. This position will also process Purchase Orders through the Ariba System (My Florida MarketPlace). This position works closely with internal and external stakeholders to ensure timely contract execution. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

Requirements

Knowledge of laws, rules, procedures and practices governing the procurement of contractual services and commodities
Knowledge of contract negotiation techniques
Skilled in the use of computer-based spreadsheets, internet, databases and word processing applications
Skilled in reviewing documents for accuracy and completeness
Skilled in problem-solving techniques
Ability to plan, develop and coordinate the procurement of complex projects for contractual services and commodities
Ability to communicate effectively and appropriately, both verbal and in writing
Ability to work independently, plan, organize and prioritize assignments
Ability to establish and maintain effective working relationships
Ability to provide contract maintenance and review contracts for validity of requested supplements, amendments, time extensions, change orders and/or renewals and follow through with appropriate action
Four (4) years of professional or non-professional business experience
Post-secondary education can be substituted for the required years of experience on a year-for-year basis

Responsibilities

Acquire commodities and contractual services through Invitation to Bid (ITB), Request for Proposal (RFP), Invitation to Negotiate (ITN), Single Source, and Exempt methods of procurement.
Seek approval from appropriate sources including Department of Transportation (DOT) representatives, Department of Management Services (DMS), contract vendor, or others as specified by policy, procedure, and practice.
Process procurements from Prison Rehabilitative Industries and Diversified Enterprises (PRIDE), Rehabilitative Enterprises, Services and Products of Florida (RESPECT), DOT contract, Department of Management Services State contract; discretionary, and exempt sources through use of MyFloridaMarketPlace (MFMP).
Review contracts for validity of pending action and follow through with timely, appropriate action.
Coordinate with project managers, the legal office, comptroller, and consultant/contractor/vendor and other sources as appropriate to provide timely action to existing contracts and in documenting all procurement actions.
Analyze procurement requests, review specifications/scopes, provide instruction to project managers, assures proper solicitation development and content, and coordinates critical events.
Provide contract maintenance.
Prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts and maintains files in a well-organized fashion.
Conduct informal training sessions for project and cost center managers and consultant/contractor/vendors to improve understanding of the Department's procurement process.
Assist project managers in the resolution of vendor performance and contract compliance issues.
Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state's eProcurement system (MFMP).
Obtain competitive quotes/proposals as requested, either by telephone or in writing.
Incumbent has a Purchasing Card which allows a single purchase exceeding the threshold amount of $20,000 provided for in S. 287.017 for Category One; Incumbent has financial disclosure responsibility in accordance with Chapter 112.3145, Florida Statutes.
Coordinate evaluation teams, review and evaluate quotes/bids/proposals/replies and issue Purchase Orders and written agreements.
Oversee and coordinates the tracking and reporting of procurement actions needed to achieve scheduled and unscheduled Design-Build commitments within required deadlines.
Ensure that the review and approval of procurement related information by Central Office, such as planned advertisements, formal advertisements, Request for Proposals (RFP’s), addenda, Technical Review Committee (TRC) assembly, etc. occurs prior to its release.
Ensure that memo funds approval is obtained prior to Design-Build formal advertisement.
Oversee the Technical Advisor Presentation, Page Turn, Question and Answer session, Selection Committee, etc., as required.
Review and confirm responsiveness of Design Build firms’ submittals as it pertains to Expanded Letters of Interest, Technical Proposal and Price Proposals.
Participate in Statewide meetings, conferences and trainings, as required to perform job responsibilities.