PURCHASING AGENT I - 64061830

State of Florida • Port Saint Lucie, FL

4d • Onsite

About The Position

This position performs operational and administrative functions within the General Services Division of the Florida Department of Health in St. Lucie County. The position assists and reports to the General Services Manager in the areas of vendor quoting, purchasing, and supply inventory, ordering, receiving, stocking and distribution, and other related general services duties. Perform duties utilizing a teamwork approach to assure FDOH objectives are coordinated to achieve desired results. Cultivates positive work relationships with co-workers; communicates key information to supervisor and co-workers for efficient operations.
Utilizes the FDOH electronic purchasing system (My Florida Market Place) to order commodities and/or services for assigned departments on a daily, weekly and monthly basis as needed in accordance with state purchasing guidelines, policies, and statutes. Creates and Manages assigned annual blanket purchase orders (Approximately 25-35 Annually) utilized for recurring operational health department expenses and contractual services. Processes invoices for payment on receipt of goods and services, including reconciling purchasing card charges for such purchases within the electronic P-Card reconciliation System. Works with vendors to obtain bids and quotes and reconcile ordering and invoice errors. Create Statements of Work (SOW) and other state required purchasing forms when necessary for the purchase of commodities and services.
Works in the capacity of Purchasing Agent involving initial screening of purchase requisitions created and submitted by FDOH staff, reviewing requisitions for accuracy and conformance with State Statutory Requirements and department policies and procedures.
Assists in facilitating one-on-one and group purchasing training for staff relating to state and local purchasing requirements and technical aspects of the FDOH electronic purchasing system (My Florida Market Place).
Performs primary courier service duties, including delivery of ordered bulk items and supplies, delivery and pick-up of interoffice mail, packages and making daily bank deposits.
Performs other related duties as required.

Requirements

• Lift a minimum of 50 pounds from a standing position and carry for a minimum distance of 15 feet.
• Knowledge of purchasing and procurement processes involved in the selection of service and supply vendors, gathering bids and quotes, and ability to create a scope of work for contracted services.
• Ability to plan, coordinate and facilitate meetings, and training, including identifying product and service needs of staff.
• Possesses skills in using Microsoft Power-Point, TEAMS and other available software applications necessary to achieve positive outcomes.
• Possesses dispute resolution skills necessary to resolve potential issues with vendors, and staff that may be involved with the purchasing, receiving or invoicing processes.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of inventory practices and procedures and the ability to generate and maintain inventory logs and stocking reports.
• Ability to read, interpret and apply laws, statutes and rules pertaining to the State of Florida purchasing requirements.
• Possess basic math skills including addition, subtraction and multiplication, division.
• Ability to organize and maintain a structured work system.
• Possess communication skills and has the ability communicate effectively both orally and in writing.
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.
• Incumbent must register and successfully complete the State of Florida Certified Contract manager training within 6 months of hire.
• Current, valid driver’s license.
• 1 year of purchasing and/or inventory experience.
• Current Department of Health Employee

Nice To Haves

• State of Florida Contract Management Certificate of course completion
• Experience with My Florida Market Place (MFMP)

Responsibilities

• Assists and reports to the General Services Manager in the areas of vendor quoting, purchasing, and supply inventory, ordering, receiving, stocking and distribution, and other related general services duties.
• Utilizes the FDOH electronic purchasing system (My Florida Market Place) to order commodities and/or services for assigned departments.
• Creates and Manages assigned annual blanket purchase orders (Approximately 25-35 Annually).
• Processes invoices for payment on receipt of goods and services, including reconciling purchasing card charges.
• Works with vendors to obtain bids and quotes and reconcile ordering and invoice errors.
• Create Statements of Work (SOW) and other state required purchasing forms when necessary.
• Performs initial screening of purchase requisitions created and submitted by FDOH staff, reviewing requisitions for accuracy and conformance with State Statutory Requirements and department policies and procedures.
• Assists in facilitating one-on-one and group purchasing training for staff relating to state and local purchasing requirements and technical aspects of the FDOH electronic purchasing system (My Florida Market Place).
• Performs primary courier service duties, including delivery of ordered bulk items and supplies, delivery and pick-up of interoffice mail, packages and making daily bank deposits.
• Performs other related duties as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed