Purchasing Agent

Tool Country, Inc.•Denver, CO

17h•Hybrid

About The Position

The Purchasing Agent role requires a detail-oriented candidate who supports procurement operations in a fast-paced wholesale distribution environment. This role is highly administrative and plays a critical part in ensuring accurate purchasing, vendor coordination, and inventory integrity. You will work cross-functionally with vendors, warehouse operations, and accounting to resolve discrepancies, manage purchase orders, and maintain accurate system data.

Requirements

High school diploma or equivalent required.
2–4 years of purchasing, procurement, or inventory control experience in a distribution environment.
Experience in high volume, administrative environments.
High attention to detail and strong organizational skills.
Effective communication and follow-up abilities.
Strong Excel skills (xlookup).
Experience working with inventory management, distribution workflows and warehouse operations.
Proficiency in NetSuite WMS and related inventory management systems or similar software.
Ability to manage multiple priorities in a fast-paced environment.
Strong problem-solving and analytical mindset.

Nice To Haves

CPIM preferred.

Responsibilities

Supervise all inbound shipments, ensuring accurate verification against purchase orders.
Review and manage purchase orders to ensure accuracy in pricing, quantities, and delivery timelines.
Obtain and track vendor confirmations; resolve discrepancies in cost, quantity, or ship dates.
Monitor open POs and communicate delays or issues proactively.
Create purchase orders for assigned vendors.
Manage and coordinate special order PO approvals.
Maintain positive relationships with suppliers and vendors.
Act as a primary contact for vendors on routine purchasing matters.
Investigate and resolve shipping discrepancies (damaged, short, or missing product).
Coordinate with warehouse teams and vendors on claims, returns, and replacements.
Partner with Accounts Payable to resolve invoice discrepancies.
Coordinate with Sales on Customer Special Order RMA requests.
Manage Vendor Return processes from initiation through resolution.
Assist with maintaining item statuses, i.e., stocking and non-stocking, ROPs, PSLs, Purchasing Lead Times, and Safety Stock levels.
Partner with warehouse teams to resolve receiving and inventory discrepancies.
Research and correct negative inventory issues.
Support cycle counts, investigate variances, and process inventory adjustments.
Help maintain accurate inventory records across the ERP (Net Suite) system.
Maintain and update vendor records, contacts, terms, and compliance requirements.
Maintain item data, including setup, product descriptions, units of measure, and item classes.
Manage item pricing updates to ensure accurate costs and margins.
Assign and maintain item classes/categories for reporting and organization.
Support new item setup and vendor onboarding processes.
Review and analyze reports related to purchasing activity, inventory discrepancies, item issues, and vendor performance.
Conduct regular audits of receiving and inventory processes.
Identify and help implement process improvements.