Purchasing Agent

Summit Beverage•Helena, MT

2d•Onsite

About The Position

This position is responsible for the coordination of all purchasing requirements for our suppliers. This individual will initiate purchases, maintain purchasing controls, and insure inventory standards are properly followed.

Requirements

High School diploma or equivalent acceptable with appropriate experience.
Three (3) to Five (5) years previous experience in purchasing required with a focus on production.
Strong communication skills (written and verbal).
Strong attention to detail and organizational skills.
Ability to work independently, possess customer service experience, and the ability to operate in a fast-paced environment.
Ability to work analytically, multi-task, follow through, and prioritize projects and tasks.
Excellent computer skills with advanced knowledge of the Microsoft Office Suite and other similar programs; Able to quickly learn internal computer systems and proprietary applications.
Strong analytical and mathematical skills.
Must be able to take, give, and communicate detailed verbal and written messages.
Able to comprehend and synthesize purchasing requirements into a plan of action, facilitate the agreement of managers and co-workers on project needs.
Understand and effectively communicate Summit Beverage's organizational mission and goals.

Nice To Haves

College level degree in Accounting/Finance, Business Management, or a related field preferred.

Responsibilities

Perform common business practices relating to purchasing such as create purchase orders, source products, arrange shipments, and make informed decisions based on inventory and sales reports.
Maintain inventory levels to maximize inventory turnover and minimize out of stocks.
Work with the sales and management teams (along with external suppliers) to procure product in a timely and cost-efficient manner.
Work with receiving and accounts payable staff to reconcile quantities, price, and freight issues.
Maintain production purchasing information by supply and supplier, including but not limited to, coordinating purchase orders.
Assure compliance with purchasing department and company policies.
Prepare and execute purchase orders and scheduling agreements; Verify accuracy of supplier acknowledgments to purchase orders.
Track supplier information and, where possible, recommend other supplies or supplier to improve cost, delivery, and quality.
Solicit and analyze quotes from other trucking companies.
General office duties such as controlling and maintaining files, checklists, price book, and preparing purchase orders.
Maintain purchasing journal to follow-up on assignments and orders as required.
Compose letters, reports, and other written communication with suppliers as directed.
Track returns & credits due.
Provide support and back up to the Purchasing Manager as requested in various purchasing related duties.
Ensures our internal databases; RAS (eoStar), and ordering/forecasting software (OrderStream) are maintained with all necessary information & data to maximize ordering efficiency.
Maintains and updates Supplier forecasting tools when applicable weekly.
Ensures timely completion and submission of claims.
Ensures timely return of dunnage (kegs, slip sheets, pallets, claimed product, etc.) associated with their assigned suppliers.
Expand and automate existing system of controls and develop new reports to extract from the data base (i.e., reports by supplier patterns, by year, and by cost).
Maintain a supplier database for all existing and potential suppliers.
Maintains a system of procurement of daily/weekly/monthly supply deliveries that aligns with the Supplier production department.