PURCHASING AGENT - FEDERAL GRANTS

City of Lake Worth Beach • Lake Worth, FL

3d • $32 - $44 • Onsite

About The Position

The City of Lake Worth Beach is seeking a qualified individual for the position of Purchasing Agent – Federal Grants. This is a Full-Time, Non-Exempt position with an hourly range of $32.34 - $43.53, working 40 hours per week at City Hall. The role is central to purchasing and procurement activities for the Department of Energy's Grid Resilience and Innovation Partnerships (GRIP) program grant award. The Purchasing Agent will oversee purchasing and reporting, ensure compliance with federal regulations, and maintain procurement records for the grant. This position requires Monday through Friday in-person presence and will terminate in accordance with the grant's timeline. The employee will work in both the City's Finance Department and Electric Utilities.

Requirements

• Must be a United States citizen.
• Graduation from an accredited college or university with major course work in business administration, contract management, purchasing or related field.
• A minimum of five (5) years of experience in the procurement of materials, equipment, supplies, contract development and administration preferably in government organizations.
• A minimum of three (3) years of experience as a procurement professional working in Federal government or municipality with direct involvement in procurement handling federal government grants is required.
• Able to exercise discretion and judgment in performing the procurement function.
• Knowledge of business methods, markets, and purchasing practices.
• Advanced knowledge of the federal, state and local laws relating to public purchasing.
• Advanced knowledge of Federal Acquisition Regulation, 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards).
• Ability to write clear and concise specifications.
• Knowledge of various grades and qualities of a variety of materials, supplies and equipment.
• Knowledge of standard office procedures, practices and equipment; ability to establish and maintain effective working relationships with City officials, vendors, and the general public.
• Ability to express ideas clearly and concisely both orally and in written form.
• Ability to handle multiple tasks and prioritize workload.
• Thorough knowledge and ability to use Microsoft Word, Excel & Outlook and ability to learn and effectively utilize the City financial software (SunGard).
• Current State of Florida driver’s license.
• NIGP CPPB Certification or NIGP designation of Public Procurement Associate (or higher designation) is required or must be obtained within 12 months of employment.
• Employees in this position will be required to complete the FEMA Incident Command System (ICS) Certification Levels 100, 200, 700 and 800 within the first six months of employment.
• Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking.
• Some tasks require manual dexterity, in addition to visual and hearing acuity.
• Some tasks may involve identifying and distinguishing colors.
• Some tasks require the ability to perceive and discriminate visual cues or signals.
• Some tasks require the ability to communicate orally and in writing.

Responsibilities

• Ensures adherence to City policies, standards, procedures, and other relevant governmental regulations, including compliance with Federal Acquisition Regulation, 2 C.F.R. Part 200.
• Processes purchase requisitions and issues Purchase Orders; verifies available funding via the approved budget, and utilizes procurement process in compliance with Federal, State and City procurement regulations.
• Develops and researches specifications, reviews specifications for clarity, compliance with Grid Resilience Infrastructure Partners (GRIP) grant.
• Develops and processes invitation for bids, request for proposals, requests for qualifications, quotations and compliance checklists.
• Solicits, receives, and analyzes competitive bids, request for proposals, request for qualifications and quotations.
• Develops council recommendation letters for award and monitors vendor performance and assists the departments in contract management.
• Develops and drafts various contract documents, in conjunction with departments, management and the legal department, for the acquisition of goods and services and construction projects.
• Conducts bid openings, pre-bids and other meetings in accordance with the Sunshine law.
• Act as chairperson for procurement selection committees and assist Department in contract negotiations.
• Researches a variety of sources, documents, etc. to ensure adequacy of specification in terms of clarity, precision, and related criteria.
• Meets and confers with department representatives regarding the preparation for bid packages, bid analysis, evaluation, and award.
• Track modifications, performance monitoring, and GRIP grant procurement requirements.
• Leads reporting for all procurement and purchasing activities as required by the GRIP Grant.
• Manage communication with procurement and grant officials on behalf of the City in regards to procurement activities.
• Maintain accurate procurement records, grant documentation, and ensure compliance with federal reporting requirements.
• Ensure all purchasing activities follow GRIP grant guidelines, including regulatory and technical compliance.
• Works in coordination with Warehouse to assist in tracking of all inventory in accordance with the guidelines provided by the Federal grant.
• Assists assigned departments with purchasing activities and performs purchasing activities as needed.
• Seeks new methods and practices to improve operational efficiency and effectiveness.
• Issue purchase orders or contracts as applicable after award approval.
• Keeps abreast of changes in policies, regulations and directives to determine effect on overall operations.
• Provide training and develop solutions to contractual problems.
• Develop plans for the accomplishment of assigned functions to meet priorities, deadlines and implementation of goals established by management.

Benefits

• Vacation and Sick Leave Accruals
• 13 Paid Holidays
• 3 Floating Holidays
• City of Lake Worth Beach Medical Benefits that include Life Insurance, Dental and Vision coverage
• Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level