Purchasing Administrator

Rising Edge Group • Calgary, AB

3d

About The Position

Reporting to the Procurement Manager, the Purchasing Administrator supports day-to-day procurement activities across multiple projects for the purchasing team. This role plays a key part in ensuring materials and services are sourced cost-effectively, delivered on time, and accurately tracked throughout the project lifecycle. This may include filing, reconciling field credit card receipts/statements, travel invoice coding, and ordering tools, materials, and site services for projects at the best price and ensuring they are delivered/available as required.

Requirements

• Bachelor’s degree in Business, Finance, Engineering, or a related field, with 1+ years of purchasing experience or Diploma in a related field with 2+ years of purchasing experience
• Strong computer skills in a Windows environment, including Microsoft Outlook, Word, Excel, and SharePoint
• Strong organizational and time management skills with attention to detail
• Effective communication and interpersonal skills, with the ability to collaborate across teams
• Well-developed negotiation, problem-solving, and conflict resolution abilities

Nice To Haves

• SCMP designation or enrollment is considered an asset
• Experience procuring materials and equipment within the electrical utility or construction industry is an asset
• Knowledge of contract law within Canada; familiarity with contract law in California and North Carolina is an asset
• Experience with Viewpoint (Vista) Construction Software is an asset

Responsibilities

• Execute purchasing activities in accordance with company procurement policies and procedures
• Support Procurement, Project Managers, and internal teams with sourcing materials and services for active projects
• Create and process Purchase Orders (POs) and Change Orders in Viewpoint ensuring accuracy and compliance with company standards
• Review and maintain project Bills of Materials (BOMs), updating status from initial order through to PO closeout
• Monitor open POs, follow up with vendors, and expedite deliveries to meet project timelines
• Issue Requests for Quotations (RFQs) and Requests for Proposals (RFPs) as required
• Maintain and update the material database, ensuring accurate pricing and proper material coding for estimating purposes
• Support subcontractor prequalification processes in collaboration with Procurement and Safety teams
• Reconcile field credit card transactions and create POs to support monthly accounting processes
• Review and follow up on invoices to ensure accurate project costing and timely vendor payment
• Action outstanding items from open PO reports and monthly Accounts Payable (AP) action lists
• Maintain organized procurement documentation in project folders and internal systems
• Communicate regularly with field teams, project stakeholders, and vendors regarding order status and delivery timelines
• Perform general administrative duties and support special projects as assigned by the Procurement Manager

Benefits

• Competitive compensation with weekly pay periods
• Overtime opportunities (project dependent)
• Generous paid time off
• RRSP-DPSP employer matching, increasing with years of service
• Comprehensive benefits package (medical, dental, vision, and disability)
• Company-paid safety training
• Annual PPE allowance provided for field-based employees (post-probation)
• Out-of-town work includes either all-inclusive camp accommodations or LOA and individual accommodations (project dependent)
• Travel time to and from site will be paid at base rate, and travel provided by employer (project dependent)
• Ongoing training, development, and career advancement opportunities
• Employee Assistance Program (confidential counselling support)
• Employee Referral Bonus Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level