Purchasing Administrator

Napoleon•Barrie, ON

5d•CA$38,800 - CA$53,350•Hybrid

About The Position

This posting is for an existing permanent vacancy and is actively being recruited for. The Purchasing Administrator will be the first point of contact for all Procurement inquiries. This role will assist and support the purchasing department functions, including the maintenance of information in Dynamics365 to support production schedules and maintain service levels with internal stakeholders.

Requirements

Minimum grade 12.
1 - 3 years relevant experience required.
Computer literate with MS Office.
Intermediate Excel skills are required.
Analytical, critical thinking skills, investigative skills, excellent written and verbal communication skills, organizational skills, problems solver, able to work under pressure, self-discipline, work with little supervision, team player, and multi-task.
Time management skills are key.

Nice To Haves

College diploma (i.e. Business Administration) is preferred.
Experience in a manufacturing environment is preferred.
Buying experience is considered an asset.
Business Administration, enrolled in SCMP considered an asset
Experience with MRP or ERP system is preferred.

Responsibilities

Set up New Purchased Production Parts and Service Parts in D365 based on New Part Kick Off form; enter standard cost and planning info. Communicate completion of set-up to internal stakeholders; commodity managers, accounting, material planners, etc.
Maintain part default information on Released Production Parts on an ongoing basis; trade agreement updates. Update and maintain monthly costing changes spreadsheet for finance.
Set-up New Vendors and maintain vendor information in Dynamics365
Request quote from China; set-up and maintain purchasing information for all Grill Service Parts. Ensure that D365 is updated accordingly
Set-up parts for intercompany purchasing - between Canada, the US and Mexico
Create, issue, confirm and receive purchase orders for invoices through DOOAP financial system. Communicate to Accounts Payable when completed
Validate and process all invoices through DOOAP financial system; request for purchase requisition to be completed from appropriate department.
Purchase Order processing, including vendor confirmations, updating D365 with delivery info.
Contact vendors; follow-up on RFI/RFQ, obtain purchase order status update, resolve any receiving or invoicing issues
Complete special projects as assigned. Provide back up support for MRO Assistant & Buyer
Set-up and maintain Vendor Contract Management System; notify Purchasing Manager/ Director of Procurement of upcoming contract expirations

Benefits

Comprehensive health, dental, vision, and life insurance coverage – 100% of premiums paid by the Company!
Long Term Disability Protection
Well-being support programs and virtual medical visits
Employee & Family Assistance Program for mental health and well-being (EAP)
Training Allowance and continuous learning opportunities and programs
Leadership development and mentorship programs
Clear pathways for advancement
Appreciation events, raffles, and team building activities
Napoleon Cares – A fund sponsored by Associates to help Associates in times of need
Competitive total compensation package, inclusive of bonus opportunity
Retirement savings plan with matching Company contributions (RRSP/DPSP)
Exclusive Associate discounts on our award-winning products