Project Coordinator

Threat Tec•Hampton, VA

13d

About The Position

Threat Tec, LLC is seeking a highly organized, detail-oriented, and proactive Purchaser / Scheduler / Project Coordinator to support purchasing, production scheduling, and project coordination across its Mission Engineering Division and corporate operations. The role manages procurement activities and vendor relationships, maintains production schedules, and supports engineering, manufacturing, fabrication, and government contracting projects. It also establishes, implements, and maintains purchasing processes and documentation aligned with AS9100 quality management requirements. The position works closely with Program Managers, engineers, machinists, technicians, Operations, Finance, Contracts, vendors, and company leadership. The successful candidate helps ensure materials and services are procured efficiently, schedules stay on track, and project requirements are executed. The role requires a background in government contracting procurement and purchasing operations, plus experience or familiarity with manufacturing, production scheduling, and project coordination. The position is based in an office environment with regular interaction in an active machine shop or fabrication facility. It involves moving through production areas and following established safety procedures, including wearing required PPE in designated shop areas. Compensation is $70,000–$90,000 per year, with actual compensation determined by job-related factors including experience, education, certifications, security clearance requirements, internal equity, and customer or contract requirements.

Requirements

High school diploma or GED.
At least 3 years of purchasing or procurement experience supporting a government contractor, Department of Defense program, or similar regulated contracting environment.
Experience managing purchase orders, vendor quotations, invoices, receiving documentation, and procurement records.
Working knowledge of purchasing processes, supplier management, and procurement documentation requirements.
Ability to coordinate multiple purchasing requirements, production schedules, and project deadlines simultaneously.
General understanding of manufacturing, machine shop, fabrication, or mechanical assembly operations, or demonstrated ability to support technical production environments.
Experience tracking project milestones, material deliveries, budgets, or operational schedules.
Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
Ability to develop and maintain purchasing records, spreadsheets, production schedules, project trackers, and status reports.
Strong organizational, analytical, communication, and problem-solving skills.
Ability to work effectively with vendors, Program Managers, engineers, shop personnel, Finance, Contracts, and company leadership.
Strong attention to detail, sound judgment, and ability to work independently in a fast-paced environment.
Ability to learn and effectively use purchasing, inventory management, and business software systems.
Ability to stand, walk, and move throughout production areas.
Ability to occasionally lift and move materials, supplies, or equipment weighing up to 25 pounds, with assistance when appropriate.
Ability to work around manufacturing equipment and machinery while following established safety procedures.
Ability to wear required personal protective equipment when entering designated shop areas.

Nice To Haves

5 or more years of purchasing or procurement experience supporting government contracting, defense manufacturing, or Department of Defense programs.
Experience supporting multiple government contracts, programs, or manufacturing projects simultaneously.
Familiarity with FAR/DFARS procurement requirements, AS9100 purchasing controls, and government contractor purchasing practices.
Experience establishing purchasing procedures, implementing procurement systems, or supporting AS9100 quality management processes.
Experience with supplier qualification, vendor onboarding, negotiations, and supplier performance evaluations.
Experience supporting machine shops, engineering departments, fabrication facilities, or manufacturing operations.
Familiarity with CNC machining, welding, fabrication, mechanical assembly, and prototype development.
Experience purchasing metals, specialty materials, mechanical components, and manufacturing supplies.
Experience using ERP, MRP, procurement, inventory management, or production scheduling software.
Experience with project management and scheduling tools such as Microsoft Project, Smartsheet, or similar platforms.
Ability to interpret basic engineering drawings, bills of materials (BOMs), and material specifications.
Experience tracking project budgets, labor hours, material costs, production milestones, and deliverables.
Experience coordinating outside manufacturing processes such as heat treating, anodizing, powder coating, Cerakote, or specialty fabrication.
Associate's or bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, Logistics, Project Management, or a related field.
CAPM, PMP, or another relevant purchasing, supply chain, or project management certification.

Responsibilities

Establish, document, implement, and maintain purchasing procedures, processes, and controls aligned with AS9100 requirements and company policies.
Process purchase requests and purchase orders for government programs, corporate operations, machine shop activities, and engineering projects.
Source and procure raw materials, mechanical components, fabricated parts, tools, equipment, supplies, and professional services.
Coordinate procurement requirements, budgets, and delivery timelines with Program Managers, engineering personnel, Operations, Finance, and Contracts.
Solicit and evaluate vendor quotations, conduct competitive purchasing activities, and document supplier evaluations and selections.
Identify, qualify, onboard, and maintain relationships with suppliers, manufacturers, distributors, and subcontractors.
Negotiate pricing, purchasing terms, and delivery schedules.
Track purchase orders, shipments, backorders, material availability, and vendor performance to help prevent operational and production delays.
Coordinate outside machining, fabrication, finishing, and specialty manufacturing services.
Maintain purchasing records, vendor information, approvals, procurement files, and supporting documentation.
Resolve purchasing and receiving issues, including incorrect or damaged shipments, shortages, returns, and invoice discrepancies.
Coordinate with Finance and Accounts Payable to reconcile purchase orders, receiving documentation, invoices, and payment discrepancies.
Support inventory management, material tracking, purchasing forecasts, and stock availability.
Ensure purchasing activities comply with company policies, contractual requirements, applicable AS9100 controls, and FAR/DFARS requirements.
Identify opportunities to improve purchasing processes, reduce costs, strengthen supplier performance, and shorten delivery timelines.
Assist with planning, organizing, and coordinating engineering, manufacturing, fabrication, and operational projects from initiation through completion.
Develop and maintain project schedules, milestone trackers, action item lists, and deliverable requirements.
Track project progress against timelines, budgets, scope requirements, and contractual deliverables.
Coordinate project activities among Program Managers, engineers, machinists, technicians, vendors, and company leadership.
Monitor material costs, purchase commitments, labor expenditures, and other project-related expenses to support budget management.
Identify project risks, scheduling delays, resource limitations, and potential cost overruns, and escalate concerns to appropriate management.
Organize and participate in project planning meetings, production reviews, and status updates.
Document meeting notes, action items, assigned responsibilities, and completion deadlines.
Prepare project status reports, schedules, cost summaries, and management briefings.
Coordinate project documentation, material requirements, and customer deliverables.
Support project closeout, including final documentation, material reconciliation, and lessons learned.
Assist Program Managers and engineering leadership with additional administrative and operational project management tasks as needed.