Purchase Coordinator Assistant
About The Position
The Purchasing Coordinator Assistant plays an important, behind the scenes role in keeping the TOA practice functioning at a high-performing level. This role provides our facilities and colleagues with top notch customer service. The responsibilities of the Purchasing Coordinator Assistant include: Provide exceptional, responsive support for procurement activities: Utilize software programs for ordering & inventory management. Train & assist staff with ordering software programs. Process and submit orders for all departments at all locations. Find suitable alternatives to unavailable items and proactively prevent shortages. Assist offices with backorders, shortages and returns. Receive orders in current purchasing software program. Assist Accounts Payable with invoicing, pricing and receipts. Order, receive & stock medical supplies, office supplies and breakroom supplies at OC. Gather, log and forward supplies to other offices. Conduct monthly inventories and produce reports on specific drugs. Support staff with coding and pricing issues. Assist with other logistical and administrative support: Assist staff with copier, fax, phone and other office equipment problems. Assist Facility Operations Manager when requested. Ability to use tools and make minor repairs a plus. Provide backup support in the absence of the Purchasing Manager when needed. Run courier errands: Bank, Central Business Office, procure food items for clinic breakrooms/meetings. Empty shred (HIPAA) bins at locations as appropriate
Requirements
- Some experience working in a procurement or logistical support position.
- College degree is preferred, but high school diploma is required
- Demonstrated computer literacy regarding Excel, other MS Office products, and procurement systems
- Must have a customer-service orientation, focused on meeting the needs of internal customers
- Exceptional capacity to manage time and complete multiple tasks is an efficient manner
- Must have a clear driving record
- Ability to lift files, supplies, or paper weighing up to 30 pounds with or without reasonable accommodation.
Nice To Haves
- Ability to use tools and make minor repairs a plus.
Responsibilities
- Utilize software programs for ordering & inventory management.
- Train & assist staff with ordering software programs.
- Process and submit orders for all departments at all locations.
- Find suitable alternatives to unavailable items and proactively prevent shortages.
- Assist offices with backorders, shortages and returns.
- Receive orders in current purchasing software program.
- Assist Accounts Payable with invoicing, pricing and receipts.
- Order, receive & stock medical supplies, office supplies and breakroom supplies at OC.
- Gather, log and forward supplies to other offices.
- Conduct monthly inventories and produce reports on specific drugs.
- Support staff with coding and pricing issues.
- Assist staff with copier, fax, phone and other office equipment problems.
- Assist Facility Operations Manager when requested.
- Provide backup support in the absence of the Purchasing Manager when needed.
- Run courier errands: Bank, Central Business Office, procure food items for clinic breakrooms/meetings.
- Empty shred (HIPAA) bins at locations as appropriate
Benefits
- Medical
- Dental
- Paid Time Off
- 401(k) plan with company match, safe harbor match and profit sharing match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
