OEM Purchase Order Coordinator
About The Position
As a Maddox OEM Purchase Order Coordinator, you will report to the Supplier Relations Manager, under direction of the OEM Purchasing Team Lead, in a fast-paced and highly dynamic procurement environment. Your work will focus on assisting our OEM Purchasing Representative(s) and OEM Supply Planner(s) with the execution and flow of both stock and made-to-order (MTO) purchase orders–ensuring continuous transformer production and timely delivery. Your day-to-day activities will involve managing OEM PO creation, accuracy, release, and tracking. As a result, you will have direct responsibility for our commercial supply orders from inception until final delivery–ensuring that the “right” transformers are ordered, from the “right” OEMs, in the “right” quantities, at the “right” time, and delivered to the “right” location(s). You will also manage system data related to these objectives by cataloging: product specs, OEM Sales Order Acknowledgments (SOAs), record drawings, and logistics documentation. When significant order milestones are reached, or roadblocks are encountered, you will be responsible to notify stakeholders within our OEM Purchasing, Customer Service, and Sales departments and work with them towards positive solutions. Additionally, as needs arise, you will be a valuable contributor in exciting new stock product launches and supply chain operational efficiency projects.
Requirements
- Heightened sense of attention to detail.
- Kaizen (continuous improvement) mindset.
- Owner’s mentality.
- Confidence, yet willingness to ask for help when necessary.
- Customer-centric and easy to do business with.
- Ability to think quickly and juggle rapidly changing priorities while maintaining a calm and professional demeanor.
- Basic-to-intermediate skill level with spreadsheets and dashboards (i.e. Excel, Power BI, Google Sheets).
- Exceptional communication skills and etiquette (both written and verbal).
Nice To Haves
- 20+ years of related experience.
- Education/experience in supply chain planning, accounting, manufacturing, or purchasing.
Responsibilities
- Managing OEM PO creation, accuracy, release, and tracking.
- Direct responsibility for commercial supply orders from inception until final delivery.
- Ensuring the correct transformers are ordered, from the correct OEMs, in the correct quantities, at the correct time, and delivered to the correct location(s).
- Managing system data including product specs, OEM Sales Order Acknowledgments (SOAs), record drawings, and logistics documentation.
- Notifying stakeholders in OEM Purchasing, Customer Service, and Sales departments of significant order milestones or roadblocks and working towards solutions.
- Contributing to new stock product launches and supply chain operational efficiency projects.
Benefits
- Comprehensive full-time benefits package averaging $20,000+ per year (amount varies based on age, family size, and eligibility)
- Health & wellness benefits (insurance or cash-in-lieu options)
- Paid maternity and paternity leave
- 401(k) with 100% match up to 8% of wages
- Paid holidays, PTO, and family-life gifts
- Vision, dental, disability, life insurance, and other voluntary benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
