Publishing Coordinator, Hachette Nashville

Hachette Book Group•Franklin, TN

2d•Onsite

About The Position

Hachette Nashville is seeking a Publishing Coordinator to offer editorial and administrative assistance to the Publisher of Hachette Nashville. Hachette Nashville is responsible for publishing prominent voices and resources within the Christian market, utilizing the Apiary and FaithWords imprints. This position is located in our Nashville, TN office. The role involves supporting the Publisher in the editorial management of franchise authors, new acquisitions, Bible publishing, and special initiatives. This includes tasks such as drafting P&L statements, setting up Title Management, and maintaining metadata. The coordinator will collaborate closely with authors and literary agents throughout the publishing lifecycle, covering manuscript development, payments, and sales information. Responsibilities also include drafting, editing, and maintaining descriptive metadata like cover briefs, fact sheets, and catalog copy. A key part of the role is reading, evaluating, and reporting on submitted manuscripts and proposals for the Apiary and FaithWords imprints. The Publishing Coordinator will also generate and run various reports from in-house systems, including publishing schedules, sales reports, competition grids, and fact sheets. They will assist the Publisher in gathering and organizing data for all publishing functions, such as acquisitions, budgeting, title performance tracking, and author sales reporting. The position guides projects through the post-subedit editorial stage, working with Managing Editorial, Production, and Marketing/PR teams. Additionally, the role involves organizing and distributing materials for internal Hachette Nashville publishing meetings (acquisitions, titling) and publishing cycle meetings (launch, sales conference). The Publishing Coordinator will attend and contribute to various meetings, including editorial board, acquisitions, titling, jacketing, and publishing cycle meetings. Administrative duties for the publisher include scheduling meetings, coordinating travel, and processing expense reports. The role also encompasses managing the Nashville office, handling incoming mail, liaising with vendors, ordering supplies, and organizing meeting logistics. Coordination of seasonal planning meetings (Launch, Strategy, Sales Conference) is also a responsibility, including managing timelines, materials, and follow-ups. Finally, the coordinator will draft correspondence on behalf of the Publisher to both internal and external parties.

Requirements

Demonstrated interest in non-fiction books, especially Christian and inspirational.
Minimum of 1-2 years of publishing experience required
Previous administrative experience supporting a senior executive preferred
Excellent writing and editorial skills; astute reader and evaluator of projects for commercial potential.
Ability to manage large amounts of information and work efficiently within Hachette’s systems of record.
Ability to interact effectively and pro-actively with a diverse constituency, including department staff, senior management, support staff, authors, agents, and media
Ability to adapt to changing needs in a fast-paced environment and evolving industry
Strong computer (Mac or PC) skills, including MS Word, Excel, Adobe, Basecamp, Canva, databases.
Must demonstrate ability to multi-task, prioritize, and manage time effectively while also ensuring attention to detail.
Excellent communication skills (verbal & written) and interpersonal skills.
Confident problem solver who takes initiative to improve processes and to contribute positively to the culture and growth of Hachette Nashville.

Responsibilities

Supports the Publisher of Hachette Nashville in the editorial management of franchise authors, new acquisitions, Bible publishing, and special projects, including the drafting of P&L statements, Title Management setup, and on-going metadata management.
Works closely with authors and literary agents throughout the publishing process (manuscript development, payments, sales information, etc.)
Draft, edit, and maintain cover briefs, fact sheets, catalog copy, and other descriptive metadata.
Reads, evaluates, and reports on manuscripts, proposals, and other materials submitted for publication through Apiary and FaithWords.
Produce and run various reports using in-house systems, including publishing schedules, various sales reports, competition grids, fact sheets, etc.
Supports Publisher in obtaining and organizing data to support all aspects of the publishing process, including acquisitions, budgeting, title performance monitoring, and author sales reporting.
Guides projects through the post-subedit phase of the editorial process, collaborating with Managing Editorial, Production, and Marketing/ PR.
Organizes and distributes materials for Hachette Nashville’s internal publishing process meetings (acquisitions, titling, etc.)
Organizes and distributes materials for publishing cycle meetings (launch, sales conference, etc.)
Attends and participates in editorial, project development, and sales meetings, including editorial board, acquisitions, titling, jacketing, and publishing cycle meetings.
Manages administrative needs for the publisher, including scheduling meetings, coordinating travel, and completing expense reports.
Manages the Nashville office, including incoming mail, working with vendors, ordering supplies, and organizing meeting logistics.
Coordinate seasonal planning meetings (Launch, Strategy, Sales Conference), including timelines, materials, and follow-ups.
Drafts correspondence on the Publisher’s behalf to internal and external stakeholders.