Publishing Assistant

Springer Nature • Philadelphia, NY

2d • Hybrid

About The Position

Springer Nature is seeking a motivated Publishing Assistant to join its Medicine & Life Sciences Springer Journals Group. Under the guidance of the Executive Publisher, the role provides administrative and project-management support for a portfolio of journals in Neuroscience, Psychiatry, and Pharmacology, as well as general assistance to Publishers based in the US and to the global program. The position supports service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers, while providing exposure to many aspects of academic publishing.

This is a hybrid position based in the New York or Philadelphia office. The role works with colleagues across the company to support journal operations, publishing projects, reporting, editorial workflows, and marketing initiatives.

Requirements

• Bachelor's degree or equivalent, preferably in a relevant discipline.
• Strong verbal and written communication skills for communicating with diverse internal and external stakeholders.
• Excellent writing skills, including preparation of reports, presentations, meeting materials, and professional correspondence.
• Strong scientific comprehension and ability to understand and communicate scholarly research and publishing concepts.
• Excellent organizational skills, including the ability to manage multiple priorities, meet deadlines, and work independently.
• Accountability and attention to detail in project, data, reporting, and administrative work.
• Resourcefulness and a proactive approach to problem-solving and process improvement.
• Strong collaboration and interpersonal skills, including the ability to build productive relationships across departments and organizational levels.
• Professional, diplomatic, and confident when interacting with senior stakeholders, editors, society partners, and authors.
• Strong presentation, networking, and stakeholder engagement skills.
• Adaptability and flexibility in a multicultural, fast-paced environment with changing priorities.
• Customer-focused approach and commitment to high-quality support and service.
• Commercial awareness and an entrepreneurial approach to opportunities that support journal growth and performance.

Nice To Haves

• Previous experience in academic publishing.
• Experience with publishing workflows, editorial management systems, databases, and reporting tools.

Responsibilities

• Serve as a key point of contact and resource for Editors-in-Chief, Editorial Board members, and society partners.
• Support annual journal targets for submissions, publications, transfers, and turnaround times.
• Manage inquiries from internal stakeholders and external partners, including editors and authors, and provide timely, accurate responses.
• Prepare team reports, conference materials, presentations, and Editorial Board meeting materials, and provide administrative support for departmental meetings.
• Request annual journal reports, monitor schedules, and ensure reports are completed on time.
• Compile, analyze, and report key performance indicators, including article output, citations, usage, media coverage, and other publishing metrics.
• Manage editorial and publishing projects under the direction of Publishing Editors, including editor recruitment and onboarding, journal performance reporting, publication ethics investigations, and invoice management.
• Support editorial and operational processes using publishing workflows and systems, maintaining data accuracy and process efficiency.
• Collaborate with Editorial, Production, Marketing, Conferences, and other departments to coordinate deadlines and support journal operations.
• Contribute to social media and marketing initiatives by preparing content, supporting promotions, and communicating journal achievements.
• Maintain accurate journal and editorial data in publishing systems, including JFlow and CoreMedia Studio.
• Share best practices with Publishing Assistants and colleagues and identify workflow, operational, and communication improvements.
• Participate in cross-departmental projects related to publication ethics, data transparency, Open Access policies, and industry developments.
• Use editorial judgment and manuscript assessment skills to support editorial activities, journal performance analyses, and publishing projects.

Benefits

• Medical, dental, and vision coverage
• 401(k) with company match and contribution
• Hybrid office working policy
• Summer Hours
• Paid time off
• Flexible Spending and Commuter programs
• Multiple life insurance options
• Disability coverage
• Tuition Assistance
• Identity Theft Protection
• Pet Insurance
• Legal Assistance Insurance
• Employee Assistance Program
• Family-friendly benefits
• Employee discounts
• Employee Social Networks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level