Public Safety Emergency Management Specialist

Snow College•Snow College - Ephraim, UT

5d•Onsite

About The Position

The Public Safety Emergency Management Specialist supports Snow College Public Safety operations and college-wide preparedness. The position provides administrative and emergency communications support, coordinates the department’s Utah Bureau of Criminal Identification (BCI) Terminal Agency Coordinator (TAC) responsibilities, and helps develop emergency plans, grant materials, training, exercises, and public safety communications. The specialist maintains accurate records, handles sensitive information responsibly, and works with campus departments and community partners to strengthen a safe and prepared college environment. The position also serves as Snow College’s designated Clery Act Coordinator, coordinating Clery Act compliance, data collection, campus safety reporting, Annual Security and Fire Safety Report preparation, Campus Security Authority training, and related documentation. If assigned and appropriately trained, the specialist may provide initial supportive contact to victims and connect them with campus and community resources. The position develops and publishes at least one approved public safety or preparedness post each week on Snow College Public Safety’s Facebook and Instagram accounts. Work is primarily performed in an office and campus environment. The position is scheduled for 1,733 work hours annually and is benefits eligible under applicable college policies. Work schedule is flexible and may require occasional adjustments, evening or weekend work, or response during incidents, exercises, or special events. The role reports to the Director of Campus Public Safety.

Requirements

Two years of progressively responsible administrative, office support, emergency communications, public safety, emergency management, or closely related experience; an equivalent combination of education and experience may be considered.
Ability to meet college and Utah BCI background screening, training, and eligibility requirements applicable to TAC duties and authorized systems access.
Working knowledge of, or ability to learn, college, state, and federal requirements, policies, procedures, and guidance relevant to assigned duties.
Proficiency with Microsoft Office or comparable productivity tools and ability to learn records, communications, and emergency management systems.
Ability to write clear, accurate, professional documents and communicate effectively in person, by phone, and in writing.
Sound judgment, discretion, accuracy, and ability to prioritize multiple deadlines and respond calmly in time-sensitive or stressful situations.
Ability to handle confidential and sensitive information appropriately and maintain organized, complete records.

Nice To Haves

Experience in a college, public safety, emergency management, dispatch, victim services, or related setting.
Experience preparing plans or grant materials, coordinating training or exercises, managing social media content, or working with community partners.
Relevant coursework, training, or certification in emergency management, incident management, victim advocacy, public safety communications, or records management.

Responsibilities

Provide administrative support for Public Safety, including correspondence, reports, standard operating procedures, filing, records management, supply inventory, calendars, meeting coordination, mail, and routine office tasks.
Answer and route emergency and non-emergency calls; gather and relay relevant information, prioritize requests, and document calls and service requests in approved systems.
Maintain accurate logs, case-related records, statements, summaries, and other documentation as assigned and permitted by policy.
Answer procedural and general information questions, direct visitors and callers to appropriate resources, and communicate applicable college rules and procedures.
Assist with emergency notifications in accordance with established approval and activation procedures.
Assist with writing, reviewing, organizing, and maintaining emergency operations plans, annexes, procedures, checklists, continuity materials, and preparedness documents.
Support emergency management grant research, application development, documentation, tracking, reporting, and closeout in coordination with college staff and partner agencies.
Organize and help deliver preparedness training; prepare presentation materials, job aids, notices, and attendance or completion records.
Plan, coordinate, facilitate, document, and evaluate drills and exercises; track improvement items and assist with follow-up actions.
Maintain preparedness records, contact lists, resource information, training materials, and exercise documentation, coordinating updates with campus departments and external partners.
Serve as Snow College Public Safety’s TAC liaison with Utah BCI for assigned authorized access, user administration, training, and compliance matters.
Coordinate required approvals, background screening, training, access changes, and user records for personnel subject to applicable BCI requirements.
Maintain BCI security, access, training, and audit documentation; support periodic reviews and address findings with the Public Safety Director or designee.
Communicate current BCI requirements and college procedures to authorized users, protect criminal justice information, and report suspected misuse, loss, or security incidents through established channels.
Coordinate the college’s Clery Act compliance with Public Safety leadership, campus departments, local law enforcement, and other partners.
Collect, review, and maintain timely and accurate information for crime statistics, the Annual Security Report, and federal reporting; route reports for review and classification by authorized officials.
Assist with maintaining and reviewing the daily crime log and fire safety records, and route information for review and disclosure within required timelines and applicable rules.
Support preparation and distribution of the Annual Security and Fire Safety Report, including policy statements, statistics, notices, and documentation of annual emergency response and evacuation tests.
Develop, deliver, and document training for designated Campus Security Authorities (CSAs); maintain the CSA roster, training materials, and completion records, and provide refresher training as needed.
Assist with documentation and routing of timely warning and emergency notification information under established procedures and decision-making authority.
If assigned and appropriately trained, provide initial supportive contact to victims and connect them with campus and community resources; provide information, referrals, and accompaniment within training and approved protocols.
Develop and publish at least one approved public safety or preparedness post each week on Snow College Public Safety’s Facebook and Instagram accounts.
Coordinate social media content, approvals, accessibility, timing, and referrals with the Public Safety Director or designee and applicable college communications staff; monitor comments and messages as assigned and refer requests appropriately.
Perform other related duties as assigned.