Public Meetings Clerk

Consolidated Municipality of Carson City•Carson City, NV

7d•Onsite

About The Position

This is a full-time, FLSA non-exempt position with Carson City Clerk Recorder's Office located in Carson City, Nevada. Under general supervision, coordinates and provides support for Board, Commission, and Committee meetings by providing minutes, audio recordings, and verbatim transcripts for publicly-noticed meetings, confidential hearings, and other meetings related to City operations.

Requirements

Equivalent to an Associate's Degree with major course work in business, public administration or related field AND two (2) years of administrative support experience in public meeting procedure; OR an equivalent combination of education, training and experience as determined by Human Resources.
Valid driver's license
Knowledge of office management practices and procedures, including records management and the operation of standard office equipment.
Knowledge of functions and activities of an elected board of supervisors.
Knowledge of applicable laws, codes and regulations, including open meeting laws.
Knowledge of use of specified computer applications involving word processing, data entry and/or standard report generation; business arithmetic.
Knowledge of correct business English, including spelling, grammar and punctuation.
Knowledge of principles and techniques of preparing effective written informational materials, including accurate action minutes.
Ability to communicate effectively in oral and written forms.
Ability to use techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Ability to read and explain rules, policies and procedures.
Ability to perform detailed and complex office support work.
Ability to establish, maintain and research complex and official files.
Ability to compile and summarize information and prepare periodic or special reports.
Ability to prepare clear and concise reports, minutes, correspondence and other written materials.
Ability to contribute effectively to the accomplishment of team or work unit goals, objectives and activities.
Ability to deal successfully with Board of Supervisors, city staff at various levels, the public, in person and over the telephone.
Ability to establish and maintaining effective work relationships with staff, coworkers, contractors and the public.

Responsibilities

Attends various publicly-noticed meetings and makes a written and digitally-recorded record of the proceedings; prepares minutes of meetings and proceedings as required by Nevada Revised Statutes (NRS), Nevada Open Meeting Law, and procedures adopted by City; creates City agenda items, prepares and publishes minutes.
Completes, executes and distributes legal documents such as agreements, contracts, leases, ordinances, and resolutions.
Ensures minutes are correctly routed, all required signatures are obtained, and official minutes are properly filed with all corresponding back-up material in accordance with NRS.
Provides information and training to the public, City staff, and members of boards and commissions on the taking of minutes and meeting procedures.
Submits publications to local newspaper in accordance with statutory requirements; submits City Municipal Code updates to code publisher; updates and maintains City Municipal Code book.
Maintains accurate records and files; assists in the maintenance of official City records; compiles information and prepares special and periodic reports related to the work performed.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
Uses standard office equipment, including a computer, in the course of the work.
Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.