Proposal Specialist

GFT. • Concord, CA

1d • $75,000 - $90,000 • Remote

About The Position

GFT is seeking a Proposal Specialist to join our BD&M team. This role follows a fully remote work model. The Proposal Specialist will be responsible for scheduling, facilitating, and documenting proposal kick-off and color review milestones, performing detailed analysis of RFP requirements, preparing compliance matrices, and coordinating tasks for the proposal team. The role involves communicating and following up on technical team content development deadlines, coordinating proposal resources, identifying and prioritizing tasks, and developing proposal production schedules. The specialist will also review all work product to ensure completion and adherence to best practices, edit and review technical sections, ensure incorporation of all changes from review meetings, and enter key proposal data into CRM. Additionally, the role supports sales interview teams and collaborates with graphic designers on proposals and presentations.

Requirements

• Minimum 3 years of combined prior proposal experience is required, including a progressively increasing level of responsibility during the past year, minimum
• Degree in marketing, journalism, communications, business or applicable field or a technical/scientific discipline related to GFT's core business

Nice To Haves

• Experience preparing proposals for capital public works projects and government agencies in California, such as Caltrans, Metro, BART, etc., is a plus for this role.
• 1-2 years of experience with RFP responses and some section writing experience.
• Exposure to architectural, engineering, design, and/or construction management services for transportation, facilities, and/or environmental market sectors required
• Excellent leadership, professional writing/editing, communication, and organizational skills required
• Strong ability to perform multiple tasks concurrently and work in fast-paced environment when required
• High competency in not only MS applications but also Adobe Creative Suite applications.

Responsibilities

• Schedules, facilitates, and documents simple proposal kick-off and color review milestones in accordance with best practices for proposal development.
• Compiles and distributes meeting notes, action items, and review comments from all proposal meetings.
• Performs detailed analysis of Advertisement, SOQ, and RFP requirements; prepares compliance matrices/outlines and schedules and coordinates tasks for the proposal team.
• Communicates and follows up on technical team content development deadlines.
• Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]).
• Identifies and prioritizes tasks, develops proposal production schedules for review by Manager.
• Reviews all work product, ensures completions of assignments, and adherence to internal best practices and quality control objectives.
• Edits and reviews technical sections.
• Ensures incorporation of all changes from review meetings.
• Enters key proposal data/milestones into CRM.
• Supports sales interview teams, if needed, with Senior Manager oversight.
• Collaborates with graphic designers to develop proposals and presentations.

Benefits

• Remote work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level