Proposal Specialist

Hennebery Eddy Architects•Bozeman, MT

3h•Hybrid

About The Position

The Proposal Specialist plays a central role in Hennebery Eddy Architects' strategic and collaborative pursuit process. This role involves partnering with staff at every level and in multiple office locations to produce customized, high-quality proposals that clearly communicate the firm's values, experience, and design approach. The ideal candidate takes personal ownership of their work, thrives in a fast-paced environment, works efficiently on multiple deadlines, and is invested in continual improvement of skills and process. This position can be located in Portland, OR, Bend, OR, or Bozeman, MT.

Requirements

Minimum of four years of relevant professional experience with at least two years in the architecture/engineering/construction (AEC) industry.
Bachelor's degree in marketing, communications, journalism, architecture/design, or a related combination of education and experience.
Proficiency in Adobe Creative Suite and Microsoft Office.
Strong project management and ability to independently drive proposals from start to finish.
Advanced proficiency in Adobe InDesign and Adobe Creative Suite.
Skilled editor and persuasive writer with exceptional attention to detail.
Clear communicator with strong judgement, time management, and the ability to manage multiple priorities under deadline pressure.
Comfortable working with firm leadership and adapting to high-demand schedules.

Responsibilities

Lead the proposal development process from kick-off through final production, working collaboratively with project teams, firm leadership, and external partners.
Plan, format, edit, proof, and package proposal and qualification documents to ensure clarity, compliance, and alignment with brand standards.
Customize strategy, value proposition, and differentiation messaging for each pursuit.
Support interview preparation through development of visual aids, graphics, and collateral.
Develop and refine layout in Adobe InDesign for readability, aesthetics, and brand consistency.
Edit and synthesize content from multiple contributors into a unified firm voice.
Draft original written content describing architectural process, project approach, alignment with client goals, and firm values.
Create and update custom infographics and graphics in Adobe Creative Suite.
Maintain and navigate the firm's marketing database (Cosential/Unanet), including project data, resumes, metrics, and photography.
Provide graphic, research, and content support to Marketing Managers and Business Development leaders, assist with collateral and online content as needed.