Proposal Specialist

WSPToronto, ON
CA$69,900 - CA$102,500

About The Position

As a Proposal Specialist, leading Strategic Pursuits & Proposals, you will play a critical role in securing complex, high‑profile infrastructure and advisory projects across Canada supporting our Earth & Environment sector. Your work will directly influence how communities grow, how sustainability goals are achieved, and how WSP continues to lead in the AEC market.

Requirements

  • Minimum 4 years of experience in a proposal coordination, specialist, or lead role within the AEC or professional services environment.
  • Proven experience supporting strategic pursuits and complex proposals, with exposure to multi‑disciplinary teams.
  • Bachelor’s degree or equivalent combination of education and experience.
  • Strong proficiency with Microsoft Office and Adobe Creative Cloud (InDesign, Acrobat); familiarity with CRM tools and emerging AI tools (e.g., Copilot, Claude) is an asset.
  • Knowledge of federal pursuits is considered an asset.
  • Ability to manage multiple priorities in a fast‑paced, deadline‑driven environment, with flexibility for occasional overtime and travel.

Responsibilities

  • Analyze RFPs and pursuit opportunities to develop compelling proposal strategies that align with client priorities and position WSP for success.
  • Coordinate, write, and edit proposals from kick‑off through final submission, ensuring clarity, quality, and compliance with WSP brand and client requirements.
  • Manage proposal schedules and milestones, facilitating collaboration across technical, operational, and leadership teams to meet tight deadlines.
  • Adapt CVs, project descriptions, and boilerplate content to create tailored, client‑focused submissions.
  • Support interview preparation, including presentation development, storyboarding, and rehearsal coordination.
  • Contribute to continuous improvement, participating in pursuit debriefs and helping refine tools, templates, and best practices across the proposal team.

Benefits

  • Flexible work, real balance
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