Proposal Specialist

AAR Corp

7d•$80,000 - $95,000•Remote

About The Position

AAR specializes in defense and aviation services and is seeking a Proposal Specialist. This role supports the planning, administration, and execution of proposal efforts from kickoff through submission. Responsibilities include proposal coordination, administrative support, and development of select proposal content for federal solicitations. This position is eligible to work remotely.

Requirements

Bachelor’s degree in English, Business, Communications, or other relevant field
4+ years of experience in proposal coordination, with a track record of compliance and successful submissions
Proficiency in desktop publishing, Microsoft Word, PowerPoint and Adobe Creative Cloud applications
Understanding of government contracting processes
Excellent organizational skills as well as written and verbal communication skills
Ability to develop effective relationships with internal and external stakeholders, working independently and coordinating with others
Willing to work extended hours during peak proposal periods, as necessary.
Ability to travel, including to US Military Bases that require US Citizenship in order to be granted base access.

Responsibilities

Lead proposal coordination, including development and updates of templates, writers’ documents, and proposal information sheets
Analyze RFPs and support development of compliance matrices and annotated outlines
Ensure proposal sections meet formatting requirements and support final compliance checks prior to submission
Manage production processes across the proposal lifecycle, including graphics, desktop publishing (DTP), printing, and formatting
Manage SharePoint proposal sites, including user access, and user training
Manage version control, document organization, and file naming conventions; maintain and update reusable proposal content (e.g., past performance, resumes, boilerplate) in SharePoint
Train proposal team members on templates and processes
Develop schedules and track action items, deliverables, and deadlines
Coordinate and host status calls, color team reviews, and other meetings
Support color reviews, preparing review materials, guiding reviewers through the review process, and collecting comments
Provide on-site support and manage logistics for on-site proposal teams
Support final proposal assembly and submission, ensuring adherence to instructions
Serve as point of contact when the Proposal Manager is unavailable
Write and edit cover letters, resumes, and past performance/experience sections
Develop and manage data calls to teaming partners
Distribute RFPs, amendments, and Q&As to internal stakeholders and teaming partners
Support ad hoc activities as needed by the Sr Director of Proposal Operations or VP Capture Manager, and other assigned duties.