Proposal Specialist

Stantec • Charlottesville, VA

11d • Hybrid

About The Position

This role is responsible for coordinating the planning, development, production, and submission of federal proposals, including SF330s, technical proposals, task order responses, qualifications packages, interview materials, and other client deliverables. The specialist will review solicitations, amendments, and evaluation criteria to ensure proposal compliance and develop proposal schedules, compliance matrices, outlines, responsibility matrices, and production plans. Key activities include leading proposal efforts, developing compelling content, preparing SF330 submissions, supporting various federal services, partnering with business development teams, conducting research, collaborating with internal and external stakeholders, ensuring proposal quality, maintaining proposal libraries, and supporting post-submission activities. The company, Stantec, is described as a place where talented individuals collaborate on exciting work to make a global impact.

Requirements

• Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field; equivalent experience may be considered in lieu of a degree.
• Minimum of 3 years of experience supporting federal proposals within the architecture, engineering, environmental consulting, or professional services industry.
• Experience preparing SF330 Architect-Engineer qualifications packages and responding to federal RFQs, RFPs, task orders, and similar procurement opportunities.
• Working knowledge of federal procurement processes, solicitation requirements, and proposal compliance.
• Excellent written, editing, proofreading, and verbal communication skills.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Office Suite and Adobe InDesign or comparable desktop publishing software.
• Ability to interpret complex federal solicitations and develop compliant, persuasive proposal responses.
• Strong proposal writing, editing, document production, project coordination, and time management skills.
• Ability to communicate and collaborate effectively with technical professionals, executives, clients, subcontractors, and teaming partners.
• Ability to work independently and collaboratively while managing changing priorities and aggressive deadlines.
• Ability to maintain confidentiality and effectively support work performed in both secure and non-secure environments.

Nice To Haves

• Experience supporting Department of Defense and civilian federal agency pursuits.
• Knowledge of FAR-based procurements, qualifications-based selection (QBS), and Architect-Engineer contracting.
• Experience supporting proposals for environmental consulting, engineering, planning, or architecture services.
• Familiarity with CRM systems, proposal management software, opportunity tracking databases, and technical interview presentations.

Responsibilities

• Coordinate the planning, development, production, and submission of federal proposals, including SF330s, technical proposals, task order responses, qualifications packages, interview materials, and other client deliverables.
• Review solicitations, amendments, and evaluation criteria to ensure proposal compliance and develop proposal schedules, compliance matrices, outlines, responsibility matrices, and production plans.
• Lead proposal activities, including kickoff meetings, status meetings, color team reviews, document production, electronic submissions, and final delivery.
• Develop clear, compelling, and compliant proposal content by translating technical information into persuasive, client-focused narratives.
• Prepare and coordinate SF330 submissions, including resumes, project descriptions, organizational charts, specialized experience, capacity information, and other required documentation.
• Support proposals across a broad range of federal services, including environmental, engineering, architecture, planning, facility condition assessment, environmental compliance, resilience, cultural resources, natural resources, and related disciplines.
• Partner with program leadership, capture managers, business development, account managers, and technical teams to support capture planning, pursuit strategies, win themes, executive summaries, and competitive positioning.
• Conduct client, competitor, and market research to support capture planning, SWOT analyses, gap assessments, and strategic pursuits.
• Collaborate with technical staff, project managers, contracts, pricing, legal, executives, teaming partners, and subcontractors to collect, organize, and integrate proposal content and required documentation.
• Ensure proposal quality through document management, version control, formatting, branding, page limit compliance, file management, and adherence to client submission requirements.
• Maintain proposal libraries, resumes, project descriptions, boilerplate content, opportunity tracking systems, and knowledge management resources while supporting continuous improvement of proposal processes and templates.
• Support post-submission activities, including amendments, clarification requests, best-and-final offers, task order responses, interviews, presentations, conferences, client events, and other federal business development and marketing initiatives.

Benefits

• Occasional evening and weekend work may be required to meet proposal deadlines.
• Occasional travel for client meetings, conferences, interviews, and business development events may be required.
• Position may require work across secure environments and multiple internal information systems while maintaining appropriate confidentiality and information controls.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level