Proposal Specialist

Carnegie Learning•Pittsburgh, PA

1d•Remote

About The Position

Carnegie Learning is looking for a qualified Proposal Specialist who will support the end-to-end RFP strategy and process. In this role, you will be developing proposals, bids, quotations, RFP responses, and other documents describing organizational products and services in response to requests from prospective clients. In this role, you will work cross-functionally to develop and maintain up-to-date product boilerplate, and research, evaluate, and recommend improvements to RFP process tools. The Proposal Specialist will also author responses for business-critical writing projects that may include grant writing and other written projects as required.

Requirements

Bachelors degree in an associated discipline
Minimum two years of work experience in proposal support, pipeline management, writing, editing, communications, and proposal development for K- 12 education
Additional experience/education may be required by contract or assignment
Due to the highly sensitive nature of this position and access to company records and client information, the highest degree of confidentiality and ethical behavior is required at all times
Technical documentation and layout skills
Problem solving and deadline oriented
Detail-oriented, flexible and able to multitask
Overall pipeline project management and skills
Excellent communication skills
Excellent client service skills
Proficient in Microsoft Office
Proficient with Google Docs
Proficient in publishing finalized versions of responses

Responsibilities

Meet proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data through the shared pipeline tracker on the Google Drive; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals
Gather proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals
Develop proposal protocol by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials
Prepare presentation by evaluating text, graphics, and binding; coordinating printing
Complete all forms required for RFP responses
Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases
Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implementing changes
Update job knowledge by participating in educational opportunities; maintaining personal networks
Maintain and add new content to the RFP io archive database
Support organizational goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
Maintain complete and accurate records and ensure that all activities comply with policies, rules and guidelines and all administrative requirements
Perform other duties as apparent or assigned

Benefits

Holistic Wellbeing
An inclusive range of Health Insurance options
Short-Term and Long-Term Disability Insurance at no cost to you
Fostering Joy
Flexible work arrangements with our Work From Anywhere Policy
Your Time, Your Way - paid time off that you can use as you see fit to recharge and nurture your personal life
Empowering Parenthood
Paid Parental Leave
Reduced working hours on full pay for soon-to-be and new parents
Free access to CL products for employees and their children
A Place for Connection
Quarterly Wellness Incentives
Monthly employee activities + recognition program
Employee Allyship Groups (EAGs)