Proposal Operations Coordinator
About The Position
Aleut Federal is seeking a highly organized and detail-oriented Proposal Coordinator to support the Proposal Center and Growth Team. This role is responsible for formatting, document setup, template management, and rapid-turn capability statement development in support of federal growth initiatives. The coordinator plays a critical operational role in preparing polished, compliant, and visually consistent materials that strengthen Aleut’s professional presentation across proposals and business development efforts. The ideal candidate is responsive, fast-moving, approachable, and meticulous – someone who takes pride in producing clean, accurate, and well-structured documents under tight deadlines.
Requirements
- Bachelor’s degree or equivalent experience
- 1–3 years of experience in project coordination, administrative support, proposal support, or document production
- Advanced proficiency in Microsoft Word (styles, formatting, templates, section breaks, headers/footers, automated tables)
- Strong attention to detail and document quality
- Ability to manage multiple deadlines in a fast-paced environment
Nice To Haves
- Experience supporting federal proposals or government contracting environments
- Familiarity with SharePoint or collaboration platforms
- Basic understanding of proposal lifecycle processes
- Willingness to obtain APMP certification
Responsibilities
- Format and structure proposal documents in accordance with RFP instructions and brand standards
- Set up proposal shells, templates, compliance matrices, and standardized response frameworks
- Set up and maintain SharePoint files
- Maintain formatting consistency across volumes, resumes, past performance write-ups, and supporting materials
- Update and maintain master templates and style guides
- Maintain a centralized repository of current, approved capability statements
- Support final production efforts including formatting clean-up, table of contents updates, and PDF preparation
- Prepare graphics placeholders and coordinate layout consistency
- Conduct detailed formatting and compliance checks prior to submission
- Assist with upload and submission logistics when required
- Track proposal schedules and milestone deadlines
- Support internal review sessions with organized documentation
- Maintain document naming conventions and file structures
- Contribute to continuous improvement of workflow efficiency
- Make use of AI for productivity gains
Benefits
- Health insurance
- Dental/Vision insurance
- Paid Time Off
- Short- and Long-Term Disability
- Life insurance
- 401k and match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
