Proposal Coordinator

MPF Federal•Montgomry Vlg, MD

About The Position

We are seeking a highly organized, detail-oriented, and tech-savvy Proposal Coordinator to support the full lifecycle of proposal development while also contributing to content, messaging, and digital enablement efforts. This role blends proposal coordination, writing/editing, compliance management, and business development support with emerging capabilities in AI-driven content creation, digital marketing alignment, and process automation. The ideal candidate thrives in fast-paced, deadline-driven environments, is comfortable working cross-functionally, and is excited about leveraging AI and modern tools to improve proposal quality and efficiency.

Requirements

2–8+ years of experience in proposal coordination, proposal writing, or business development support
Experience supporting federal government (GovCon) proposals preferred
Strong understanding of the RFP lifecycle and compliance requirements
Excellent writing, editing, and proofreading skills
Strong organizational skills with the ability to manage multiple deadlines
Experience working in fast-paced, deadline-driven environments
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)

Nice To Haves

Experience with Shipley Method or similar proposal processes
Familiarity with tools such as SharePoint, Zoho, or other proposal platforms (e.g., Loopio)
Experience supporting capture activities or managing smaller proposals

Responsibilities

Support the full proposal lifecycle from pre-RFP through submission
Develop and maintain proposal schedules, compliance matrices, and outlines
Coordinate proposal activities including kickoff meetings, color reviews, and final production
Track deliverables, manage deadlines, and ensure timely submission of all proposal volumes
Facilitate data calls and consolidate inputs from SMEs, subcontractors, and stakeholders
Assist in coordinating editing, formatting, graphics, and desktop publishing
Write, edit, and proofread proposal content, including technical and past performance sections
Develop compelling messaging aligned to win themes, client requirements, and evaluation criteria
Support development of executive summaries, value propositions, and customer-facing content
Ensure quality, consistency, compliance, and clarity across all deliverables
Translate complex technical information into clear, engaging, and persuasive content
Analyze RFPs, RFIs, and RFQs to ensure full compliance with solicitation requirements
Maintain organized document repositories (SharePoint, proposal libraries, etc.)
Ensure version control, formatting consistency, and adherence to proposal standards
Manage templates, graphics logs, and documentation processes
Support opportunity tracking, pipeline management, and market research
Assist with capture planning, including opportunity qualification and strategy development
Research procurement portals (e.g., SAM.gov, GovWin) to identify opportunities
Contribute to RFIs, white papers, and pre-proposal efforts
Support development of content libraries and reusable proposal assets
Use AI tools (e.g., ChatGPT, Claude) to support content development, research, and proposal strategy
Identify opportunities to automate repetitive tasks and improve proposal workflows
Support implementation of tools for scheduling, document management, and collaboration
Recommend new technologies to improve efficiency, quality, and team output
Serve as liaison between Proposal Managers, Capture teams, SMEs, and subcontractors
Coordinate cross-functional inputs from technical, pricing, contracts, and marketing teams
Communicate timelines, risks, and status updates to leadership and stakeholders