Proposal Operations Assistant
CERES ENVIRONMENTAL SERVICES INC•Sarasota, FL
•Onsite
About The Position
Join our dynamic team as a Proposal Operations Assistant, where you’ll play a key role in supporting proposal development and administrative operations. In this fast-paced environment, you’ll collaborate across departments, manage documentation for government submissions, and ensure compliance with precision and efficiency. If you’re detail-oriented, highly organized, and thrive on keeping processes running smoothly, this is an excellent opportunity to grow your career while making a meaningful impact.
Requirements
- B.S. degree required; equivalent combination of education and relevant experience may be considered in lieu of degree.
- 1–3 years of experience providing administrative support in proposal development, contracts administration, or legal operations.
- Proficiency in Microsoft Word and Excel.
- Excellent grammar, technical writing, and editing skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong verbal communication and interpersonal skills with the ability to collaborate with operations team stakeholders, to include Field Operations, Legal, Finance, HR, Safety.
- Exceptional attention to detail, organization, and time management.
- Ability to work overtime to meet project deadlines.
Nice To Haves
- Familiarity with Adobe Photoshop and Illustrator.
- Experience in disaster response, defense, or construction industries.
Responsibilities
- Assist in preparing documentation for government agency requests and proposal submissions.
- Provide administrative and coordination support to the Proposals team and other departments to ensure timely project execution.
- Complete forms, maintain databases, and manage calendar scheduling.
- Prepare and edit documents, reports, and presentations.
- Maintain office supply inventory and process orders as needed.
- Submit questions and clarification requests to clients and internal teams.
- Collaborate with various departments to gather information for client documentation.
- Organize and maintain accurate, up-to-date records and files.
- Assemble and ship hard-copy document binders.
- Ensure all internal and external deadlines are met.
Benefits
- Comprehensive package including medical, dental, vision, 401(k) with company match, paid time off and travel opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
101-250 employees
