Proposal Operations Lead

Advanced Space•Westminster, CO

2d•$110,000 - $139,000•Onsite

About The Position

The team at Advanced Space is leading humanity back to the Moon and pioneering innovative solutions in the space industry. Based in Westminster, Colorado, our team is seeking an enthusiastic, motivated, and detail-oriented Proposal Operations Lead to manage the mechanics of proposal production within our capture processes. Leading the proposal production process, as much as possible, this role lives in the proposal stage of our gate system capture processes. This role will interface closely with the business development team, programs teams, and technical leadership to develop proposals, bid, quotations, RFP responses, and other documents describing organizational capabilities and services of the company in response to requests from prospective customers. As part of the team, you will be supporting all aspects of tactical day-to-day and strategic bookings. The Proposal Operations Lead will lead proposal production for all proposal activities, with support from the business development leadership team. As the proposal team leader, you will work closely with the engineering teams to align technical solutions with customer needs. You will oversee input from many stakeholders, manage the schedule, validate compliance, and generate high-quality technical proposals. The ideal candidate is positive, confident, and adaptive. They will be familiar with aerospace industry best practices and methods and have the insight and desire to improve upon them. This position requires excellent communication skills and the ability to interpret, understand, and summarize feedback into the sales operating/management information systems. To be successful, you should be a self-starter who shows initiative in compliance excellence, gate reviews, and adherence to processes. Advanced Space is a rapidly growing, privately held business that incorporates our core values in all that we do. Advanced Space exists to support the sustainable exploration, development, and settlement of space and operates with four core values: We are customer obsessed and mission focused; when we see it, we solve it; we are one team, motivated by our vision; and we bring technical excellence and inexhaustible curiosity. This role will be based in Westminster, Colorado. This position is open to U.S. citizens only (U.S. citizens, or lawful permanent residents), as required by applicable laws and regulations. We do not provide visa sponsorship or support work authorization for this role. Candidates must be authorized to work in the U.S. without the need for current or future sponsorship.

Requirements

Bachelor's degree in business, communications, technical writing, engineering, or related field required
5-10 years of experience in proposal management, preferably in government contracting or aerospace industry
Proven track record of 100% on-time and compliant proposal submissions
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with CRM systems and proposal management platforms
Familiarity with government submission portals and platforms
Ability to work in fast-paced, deadline-driven environment
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to work collaboratively across multiple departments and functions
Excellent written and verbal communication skills
Outstanding grammatical skills and strong business acumen
Exceptional customer service skills, dependability, produce quality work
Superb organizational skills and attention to detail
Ability to simplify complex concepts and present in clear, concise text and to digestible, understandable, and enticing text
Proficient in meeting deadlines, problem solving, working independently and working with team members
Collaborate effectively with subject matter experts to convey the tremendous value of their work
Capacity to edit and proofread work of colleagues
Ability to respond to common inquiries from customers, regulatory agencies or colleagues
Expertise in writing articles for publication that conform to prescribed style and format.
Proficient with Microsoft Office Suite or related software
Mastery with Microsoft Excel and understanding of databases and how to extract/analyze data using
Applicants must be a US Citizen

Nice To Haves

Master's degree preferred
Experience with APMP methodologies preferred
Demonstrated success managing complex, multi-volume proposals

Responsibilities

Manage End-to-End Proposal Production – Own proposal lifecycle from planning through submission, ensuring 100% on-time delivery across multiple concurrent opportunities.
Design Compliance Matrices and Interpret Solicitations – Create compliance frameworks for multi-volume proposals, interpret FAR/DFARS requirements, and track amendments to ensure zero requirements are missed.
Lead Pink/Red/Gold Team Reviews – Facilitate color team reviews identifying structural issues early, evaluating against customer criteria, and preparing decision-ready executive packages.
Coordinate Cross-Functional Proposal Teams – Manage contributors from Engineering, I&D, F&A, and leadership with clear assignments, balanced workloads, and effective handoffs between solution development and production.
Translate Win Themes into Competitive Content – Convert solution-level strategies into compelling proposal language, ensure alignment with company strategy, and transform technical approaches into evaluator-friendly narratives.
Track Performance Metrics and Optimize Processes – Monitor proposal cycle times, measure review completion rates, analyze compliance gaps, and report on resource utilization for capacity planning.
Maintain Best Practices and Train Team – Preserve institutional knowledge, train Opportunity Leads on compliant processes, participate in APMP workshops, and implement innovative methodologies to improve proposal outcomes.
Convert the “voice of the customer” into proposal content
Distill RFP requirements into proposal structure
Adeptly use, maintain, and expand pre-written content from the Proposal Data Library
Make writing assignments and conduct routine tag-ups with writers to ensure progress and content quality
Collaborate and coordinate with internal contributors and subject matter experts to ensure content is complete, accurate, and maximizes business opportunities
Coordinate the proposal process with the I&D team
Write, edit, and format proposal content to meet RFP requirements
Lead daily/ weekly proposal status review meetings to monitor risks and issues and facilitate progress
Develop compliance matrices and uses them to ensure complete compliance with RFP requirements
Lead by example in meeting deadlines and milestones
Ensure the production schedule aligns with delivery requirements and customer expectations