Proposal Operations Analyst

Pape-Dawson Engineers•San Antonio, TX

About The Position

The Proposal Operations Analyst I helps keep business development and pursuit operations organized, accurate, and on schedule. The role maintains proposal and opportunity data, supports reporting and basic analysis, and coordinates subconsultant information requests. The successful candidate is detail-oriented, responsive, and able to manage multiple deadlines while working effectively with proposal, business development, and technical teams.

Requirements

At least one year of experience working with data, CRM systems, or in a business development, marketing, or proposal environment.
Proficiency in Microsoft Excel.
Strong attention to detail and a consistent record of producing accurate work.
Ability to organize a high volume of requests, set priorities, follow through, and meet deadlines.
Strong written and verbal communication skills, including comfort following up with colleagues and stakeholders.
Basic analytical and problem-solving skills, including the ability to identify data issues and summarize findings.
Dependable, responsive, and able to work independently while contributing to a team.
Ability to adapt to changing priorities and maintain a professional, service-oriented approach.
Ability to work Monday through Friday, 8:00 a.m. to 5:00 p.m., with overtime as needed.

Nice To Haves

Bachelor’s degree in Business, Marketing, Data Analytics, Communications, or a related field; relevant experience may be considered in place of a degree.
Two or more years of relevant experience.
Experience with CRM platforms or business intelligence tools.

Responsibilities

Maintain complete, accurate, and timely proposal and opportunity records in CRM systems, pipeline trackers, and internal databases.
Track incoming work and deadlines, follow up on outstanding information, and keep requests moving through completion.
Coordinate subconsultant information requests, including gathering materials, tracking status, and communicating deadlines and next steps.
Prepare recurring reports and dashboards on pursuit volume, outcomes, win/loss rates, and client engagement.
Review data for missing or inconsistent information, resolve routine issues, and escalate items requiring additional input.
Summarize basic trends in pursuit activity by client, market sector, service line, and region.
Work with business development and proposal team members to confirm details and provide context for accurate reporting.
Organize and maintain historical proposal records and related digital files.
Recommend practical improvements to data quality, tracking, and reporting processes.
Support other proposal operations and business development tasks as needed.