Proposal Manager

AET FEDERAL INC•Tysons, VA

5d•$55,000 - $70,000•Onsite

About The Position

AET Federal is seeking a Proposal Manager to provide proposal development, writing, and coordination support for federal and commercial solicitations, including RFPs, RFQs, RFIs, and similar opportunities. The role is designed for a small, fast-paced team and focuses on proposal writing, organization, compliance, and submission support. It is full-time and fully on-site at the company’s Tysons, Virginia office, Monday through Friday. The Proposal Manager develops and edits proposal content, coordinates schedules and contributor inputs, maintains compliance and quality control, and supports improvements to proposal and business development processes. Deliverables include proposal logs and files, schedules, compliance matrices and checklists, proposal sections and submission packages, templates and content libraries, solicitation responses, capability statements, and past-performance materials.

Requirements

Bachelor’s degree or higher.
U.S. citizenship required; no sponsorship available.
At least 3 years of proposal writing, GovCon, government contracting, or related experience.
Prior knowledge of proposal and government contract terminology, processes, and business development methodology.
Previous experience writing government proposals, including RFI, RFP, and RFQ responses.
Strong verbal and written communication skills.
Excellent attention to detail, organization, and proofreading skills.
Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment.
Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
Ability to work independently and collaboratively with leadership and subject matter experts.
Ability to commute to and work on-site at AET Federal’s designated work location Monday through Friday.

Responsibilities

Draft, edit, and refine technical, management, and corporate proposal sections based on provided guidance and inputs.
Tailor proposal language to solicitation requirements, evaluation criteria, and customer priorities.
Ensure proposal sections are clear, consistent, compliant, accurate, and professional.
Manage and draft RFI, RFP, and RFQ write-ups from start through submission.
Incorporate, track, and reconcile feedback from leadership and subject matter experts.
Manage proposal schedules, milestones, deadlines, and deliverables.
Coordinate inputs from internal contributors and subject matter experts for timely, compliant submissions.
Develop and maintain compliance matrices and checklists.
Organize proposal files and templates and maintain version control throughout the proposal lifecycle.
Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements.
Perform quality-control checks for grammar, formatting, consistency, and completeness.
Identify and flag compliance gaps, risks, or missing information to leadership.
Help develop and maintain proposal templates, content libraries, and reusable boilerplate materials.
Identify, recommend, and promote efficient improvements to proposal and business development processes.
Support process improvements appropriate for a small-team environment.
Maintain organized records of submitted proposals and supporting documentation.
Communicate proposal status, priorities, risks, and resource needs to leadership.
Participate in proposal-related meetings as needed within full-time hours.
Collaborate with a small team while managing assigned tasks independently.
Prepare proposal submission logs and organized proposal files, schedules, compliance matrices, checklists, proposal sections and submission packages, templates and reusable materials, RFI/RFP/RFQ responses, capability statements, past-performance materials, and other business development deliverables.