Proposal Manager

K2 Solutions, Inc.•Southern Pines, NC

59d

About The Position

The Proposal Manager works as part of the Business Development team. She/he must have a complete understanding of the proposal process. This position supports all activities related to developing opportunities for K2 with Federal, State and Local Agencies and organizations, as well as with commercial businesses and private foundations. This individual must be well organized and flexible, possess excellent written and verbal communication skills, and be able to work effectively on independent projects and as a member of a team, providing guidance and supervision where appropriate. The Proposal Manager reports to the Director of Growth.

Requirements

2-5 years’ experience in proposal management highly desirable
2-5 years in a related Business Development role if candidate lacks direct proposal management experience
Experience with and understanding of the Shipley method
Knowledge of RFP/RFQ process
Organized multi-tasker who is detail oriented with a strong commitment to quality; ability to manage multiple proposals at once
Team player with an upbeat attitude and collaborative spirit
Strong communication skills and ability to craft messaging
Experience and strong understanding of the following software programs: Microsoft Office Suite
Bachelor's degree in marketing, Communications, Business or related field is required

Responsibilities

Act as the central point of contact on assigned proposals
Direct and oversee the work of proposal production team members and sales coordinators who are assigned to one or more proposal efforts
Coordinate with the Program Managers/Capture Managers to establish priorities and calendars
Communicate proposal requirements and status to senior management
Organize / coordinate resources, including external resources, and manning across all departments for proposal efforts
Obtain approval for established calendars and priorities from Senior Leadership
Develop and organize all materials pertinent to the proposal development process, including outlines, compliance matrices, data calls, action items, etc.
Develop proposal compliance matrix and fulfill requirements through proposal development effort
Review completed storyboards and proposal section to address requirements and meet customer page limits
Maintain clear version control of all proposal documents
Assist with scheduling and leading gate briefings and team reviews
Train, mentor and coach Capture Managers throughout the proposal process
Ensure that proposals are monitored throughout the process and that challenges are raised to the appropriate level and follow up to ensure completion
Archive all materials generated through business development operations, proposals, white papers, past performance narratives, personnel capabilities and resumes, etc.
Develop and review proposal strategies and themes and develop Proposal Management Plan
Research funding opportunities, engage in capture planning process and contribute to bidding strategy development
Develop, review and refine program development processes and run proposal development team operations effectively
Develop targeted questions and interview staff to obtain critical proposal information
Write proposal narrative and leverage and current proposal boilerplate information
Maintain boilerplate libraries and ensure accuracy of current information
Lessons, document and execute actions to produce process improvement and attain higher success rates