Proposal Manager - Transportation

WGI•Tallahassee, FL

19d•Onsite

About The Position

WGI is seeking a Proposal Manager, Transportation, for its Business Development Division. The role is based in one of WGI’s Florida offices: West Palm Beach, Fort Lauderdale, Miami, Tampa, Orlando, Gainesville, Tallahassee, or Jacksonville. Its focus is strategy and coordination throughout most of the pursuit life cycle, from pre-marketing through final selection. The Proposal Manager works directly with pursuit managers and business development staff and leads proposal teams in producing compliant, competitive proposals. Key capabilities include strategic thinking, time management, attention to detail, planning, organization, coordination, interpersonal communication, coaching, and delegation. The position supports Transportation pursuits through strategic planning, proposal and presentation production, content development, quality control, and coaching proposal coordinators. The role requires a bachelor’s degree, preferably in English, Communications, Journalism, or Marketing, and at least five years of A/E/C industry experience preparing proposals for federal, state, and municipal clients. Transportation proposal experience and experience with strategic initiatives and delegation are desired. The posting’s overview also describes the position as seeking 10+ years of experience. Work is performed in an office setting. The job involves computer and telephone use, including virtual communication through Zoom and/or Microsoft Teams, and often requires prolonged sitting. The employee must be flexible and willing to work overtime when needed. Applicants must be authorized to work full-time in the U.S.; WGI cannot sponsor or take over sponsorship of employment visas. Pre-employment drug screening is a condition of employment.

Requirements

Bachelor’s degree, preferably in English, Communications, Journalism, or Marketing.
At least five years of A/E/C industry experience preparing proposals for federal, state, and municipal clients; the overview describes the role as seeking 10+ years of experience.
Strategic thinking, message development, and problem-solving skills.
Thorough understanding of proposal and presentation best practices and tools, including conveying messages, themes, differentiators, and responses to evaluation criteria clearly and effectively.
Strong proposal writing and editing skills, including grammar and style.
Very strong organizational and time-management skills.
Ability to coordinate efforts across the firm’s geographic reach.
Professional demeanor and excellent interpersonal skills.
Ownership, accountability, reliability, a positive can-do attitude, and eagerness to learn and contribute.
Assertiveness, resourcefulness, and problem-solving ability.
Ability to manage multiple concurrent deadlines and delegate.
Attention to detail and ability to provide constructive feedback.
Intermediate or advanced skills with Adobe InDesign, Illustrator, Photoshop, and Acrobat.
Intermediate or advanced skills with Microsoft Word, Excel, PowerPoint, and Teams.
Ability to work well with supervisors, department managers, project managers, proposal coordinators, and others involved in business development.
Flexibility and willingness to work overtime when needed.
Current authorization to work in the U.S. on a full-time basis; WGI does not sponsor or assume sponsorship of employment visas.
Successful completion of pre-employment drug screening as a condition of employment.

Nice To Haves

Effective use of AI.
Experience preparing proposals for Transportation services, including FDOT, NCDOT, and/or TxDOT.
Experience with strategic initiatives and delegation.

Responsibilities

Support Transportation pursuit managers with pre-marketing efforts and participate in go/no-go decisions.
Collaborate with Transportation pursuit managers on strategic planning, including evaluating pre-marketing intelligence, identifying customer concerns and key issues, and developing win strategies.
Manage proposal teams, including coordinators and specialists.
Understand the Transportation Division’s strategic and business plans.
Coordinate production of compliant proposals in accordance with the proposal management process.
Coordinate with technical staff and subconsultants to develop proposal content and information.
Coordinate with graphic designers to develop graphics for proposals and presentations.
Analyze debriefs and apply lessons learned to improve strategy and reviews.
Facilitate proposal production planning meetings.
Coordinate presentation production.
Participate in presentation practices and assist during rehearsals.
Ensure the quality of produced materials, including messaging, consistency, spelling, and grammar.
Lead updates to resumes, project descriptions, project photos, and other boilerplate materials.
Perform page-turned quality control.
Coach proposal coordinators in WGI’s proposal production process.