Proposal Manager

KODA Technologies Inc.•Huntsville, AL

10d•Onsite

About The Position

KODA Technologies is seeking an experienced Proposal Manager to lead competitive proposals for federal government customers, managing the process from solicitation release through final submission. The role ensures proposals are compliant, compelling, responsive, and submitted on time. The Proposal Manager works with Business Unit Leads, Contracts, Finance, technical staff, company leadership, and external partners to coordinate proposal activities and produce high-quality responses. The ideal candidate is highly organized, deadline-driven, an excellent writer and editor, and knowledgeable about federal government contracting and proposal development.

Requirements

Bachelor's degree in Business, Communications, English, Marketing, or a related field, or equivalent relevant experience.
Seven or more years of experience in federal government proposal development or management.
Strong understanding of the federal government proposal development and procurement process.
Demonstrated ability to interpret solicitations and develop compliant proposal responses.
Excellent writing, editing, proofreading, and verbal communication skills.
Strong project management and organizational skills, including the ability to manage multiple priorities and deadlines.
Ability to coordinate effectively with executives, technical experts, business development personnel, and external partners.
Strong attention to detail and commitment to proposal compliance and quality.
Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to work extended or flexible hours when required to meet proposal deadlines.

Nice To Haves

Fifteen or more years of experience in federal government proposal development or management.
Experience managing proposals for Department of Defense and/or other federal government customers.
Experience managing complex, multi-volume proposals and task order responses.
Familiarity with Shipley or similar structured proposal development methodologies.
Experience with federal contract vehicles, IDIQs, GWACs, and task order proposal processes.
Experience with GovWin and/or NextStage or similar government contracting opportunity platforms.
Experience developing proposal graphics and working with Adobe Creative Suite, Canva, or similar tools.
APMP certification or another proposal management certification.
Experience supporting capture management and business development activities.
Experience working in a small or mid-sized federal government contracting environment.
Experience leading end-to-end proposal responses for federal best-value tradeoff acquisitions, including point-scored and highest technically rated offeror (HTRO) source selections.

Responsibilities

Lead end-to-end proposal development for federal government solicitations, including RFPs, RFQs, RFIs, task orders, and other responses.
Review and analyze solicitation requirements, amendments, instructions, evaluation criteria, and contract requirements.
Develop proposal schedules, outlines, compliance matrices, writing assignments, and other management tools.
Plan and lead kickoff meetings, status meetings, and proposal review sessions.
Coordinate proposal inputs from technical staff, Contracts, Finance, Human Resources, subcontractors, and other contributors.
Manage schedules and deadlines to ensure timely completion of proposal activities and deliverables.
Write, edit, and integrate proposal content for consistency, clarity, responsiveness, and alignment with solicitation requirements.
Ensure compliance with solicitation instructions, page limits, formatting, and submission requirements.
Manage proposal reviews, including Pink Team, Red Team, Gold Team, or other company-established processes; incorporate reviewer comments and coordinate revisions.
Manage final proposal production, quality control, and submission.
Train and mentor proposal team members and aspiring proposal team members.
Work with leadership and the proposal team to develop customer understanding, win themes, discriminators, competitive positioning, and proposal strategy.
Help identify opportunities by monitoring government RFIs, RFPs, and related notices.
Manage and mentor business development analysts in opportunity qualification and proposal development.
Support go/no-go decisions by assessing proposal requirements, schedules, resources, and risks.
Translate capture strategy and technical solutions into clear, compelling proposal content.
Coordinate with Finance and Contracts to align technical, management, contractual, and pricing proposal volumes.
Coordinate with teaming partners and subcontractors to obtain proposal information and documentation, including technical inputs, resumes, past performance, representations, and certifications.
Identify proposal risks, gaps, and compliance issues and communicate them to stakeholders.
Develop and maintain reusable proposal content, templates, graphics, resumes, past performance information, corporate capabilities, and other resources.
Maintain proposal files and documentation in SharePoint, NextStage, and other designated company systems.
Work with Human Resources and technical leadership to maintain current employee resumes and qualifications for proposal use.
Maintain and improve past performance descriptions and corporate experience information.
Develop and maintain proposal templates, checklists, compliance tools, and standard operating procedures.
Conduct post-submission lessons learned and recommend process improvements.
Support development of capability statements, presentations, white papers, RFI responses, and other business development materials as needed.