Proposal Manager

Avolta•BETHESDA, MD

3d•$82,500 - $100,000•Onsite

About The Position

The Proposal Manager develops high-quality business proposals in response to Requests for Proposals (RFPs) and other business opportunities. The role coordinates, produces, and facilitates proposal strategies with key business and creative stakeholders. It is based at the North America Support Center in Bethesda, Maryland, and may require up to 20% travel to airport locations. The Proposal Manager leads the proposal development process from planning through delivery, coordinating contributors and approvals, shaping proposal messaging, and ensuring submissions are compelling, consistent, compliant with requirements, and aligned with company objectives and branding. The role also manages proposal formatting and presentation development, supports external vendors as needed, tracks outcomes, improves workflows, and maintains proposal resources. The position reports to the Director of Proposal Development. The stated compensation range is $82,500 to $100,000.

Requirements

The combination of education and professional experience must exceed five years.
At least five years of experience in a technical role involving project management, content development, marketing, or business operations; a bachelor’s degree in a program related to the functional area may count for three of the five years.
Three to five years of experience in Hospitality, Food & Beverage, and/or Retail.
Strong project coordination skills and ability to consistently meet deadlines.
Demonstrated experience with writing, editing, and content development.
Ability to manage multiple projects simultaneously in a challenging, fast-paced, deadline-driven environment.
Business acumen and the ability to understand the long-term implications of proposal management and advance organizational goals.
Demonstrated understanding of business and stakeholder needs, the employee population, and individual circumstances.
Demonstrated history of creating and maintaining positive work environments.
Ability to travel to airport locations, potentially up to 20%.

Nice To Haves

Technical writing experience is preferred.
Working knowledge of Adobe Creative Suite, including Photoshop and InDesign, is a plus.

Responsibilities

Lead proposal development and ensure all components are delivered on time; develop project timelines, assign responsibilities, and manage review schedules.
Facilitate strategy meetings with stakeholders to define win themes and key messaging.
Ensure proposal components align with business objectives and competitive positioning, collaborating with subject matter experts to gather and refine content.
Review and edit content for clarity, consistency, compliance with requirements, and a consistent tone incorporating win themes.
Structure responses in a compelling, well-organized format aligned with company branding.
Coordinate with Concepts, Marketing, Operations, Strategic Alliances, Legal, Design & Construction, and other leadership teams to gather input.
Manage external vendors for writing, graphic design, and printing support as needed.
Work with project leaders to secure approvals and ensure proposals reflect company strategy and win themes, including determining how themes will appear in proposals, oral presentations, collateral, and other deliverables.
Oversee RFP and document formatting and layout in collaboration with designers.
Develop PowerPoint or Keynote presentations for business pitches and proposal submissions.
Continuously improve proposal workflows for efficiency and effectiveness, and track proposal outcomes to refine future strategies.
Maintain a library of past proposals, templates, and best practices.