Proposal Development Coordinator

IP House

9h • Hybrid

About The Position

The Proposal Development Coordinator helps IP House create professional pitch materials and proposals for new business opportunities. This role is great for someone who enjoys writing, organizing information, and working with different teams. You’ll support the Manager, Global Client Solutions, and help prepare materials that show clients what IP House can do.

Requirements

• Bachelor’s degree (or equivalent) in English, Communications, Business, or related field preferred; equivalent experience will be considered.
• Proven experience managing proposals or RFP responses, preferably in investigations, legal services, consulting, or related sectors.
• Exceptional writing and editing skills, with the ability to create clear, persuasive, and client-focused content.
• Strong project management skills, with the ability to manage multiple priorities under tight deadlines.
• Experience using proposal management tools, content libraries, and design software.
• Ability to work collaboratively with cross-functional teams across multiple geographies.

Nice To Haves

• Professional certifications in proposal writing, business development, or project management (e.g., APMP, PMP) are a plus.
• Understanding of intellectual property protection, enforcement strategies, or investigative services is highly desirable.

Responsibilities

• Update and organize pitch templates and presentation materials.
• Customize materials for specific clients or meetings.
• Help the Client Success team prepare documents for prospect calls.
• Review client requests and summarize what is needed.
• Work with the Manager, Global Client Solutions to gather the right information for proposals.
• Help organize and outline proposal content.
• Draft and edit sections of proposals.
• Make complex information easier to understand.
• Ensure documents follow company branding and style.
• Help maintain a library of proposal content such as templates, case studies, and team bios.
• Keep content updated with new information and examples.
• Work with investigators, analysts, legal, and business development teams to gather details for proposals.
• Help collect and organize contributions from different team members.
• Assist in keeping proposal timelines on track.
• Coordinate with graphic designers on layout and visuals.
• Track submissions and results for future improvements.
• Help review proposals to ensure they are accurate and complete.
• Suggest small improvements to make processes smoother and more efficient.

Benefits

• flexible work environment
• comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level