Proposal Coordinator`

NORTH WIND SYSTEMS LLC•St. Paul, MN

13h

About The Position

At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs - from R&D to flight testing. If you are passionate about pushing technological boundaries in a dynamic environment, we invite you to join us. The Proposal Coordinator is responsible for managing schedules, tracking deliverables, maintaining compliance, and coordinating across technical, pricing, and contracts teams to ensure on-time, zero-defect submissions.

Requirements

Bachelor’s degree in business, Communications, English, or a related field (or equivalent experience)
2+ years of experience in proposal coordination, business development, or related role
U.S. citizenship required
Strong organizational, time management, and multitasking capabilities
High attention to detail with a focus on compliance and accuracy
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
Experience with document control, formatting, and version management
Excellent written and verbal communication skills; able to tailor messaging to diverse audiences

Nice To Haves

Government contracting experience preferred
Experience supporting federal and/or DoD proposal efforts
Familiarity with proposal tools (e.g., GovWin, SharePoint, proposal management systems)
APMP certification (or willingness to obtain)
Working knowledge of DoD acquisition, R&D funding, and technology development programs
Strong understanding of federal procurement regulations (e.g., FAR)
Active security clearance preferred or ability to obtain

Responsibilities

Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery
Analyze solicitations (RFPs, RFQs, RFIs), develop compliance matrices and outlines, and ensure all proposal requirements and formatting guidelines are met
Collaborate with internal stakeholders (business development, capture, technical teams, and leadership) to gather, manage, and refine proposal content
Manage proposal documentation, including maintaining content libraries, tracking past performance and resumes, and ensuring version control
Support proposal production by facilitating reviews (e.g., Pink, Red, Gold Teams), incorporating feedback, and handling editing, formatting, and submission through required channels
Support the Lead Proposal/Capture Manager across all proposal phases (kickoff through submission)
Develop and manage proposal schedules, milestones, and deadlines
Coordinate kickoff meetings, status calls, and review sessions
Track action items and ensure timely completion across teams
Maintain CRM data and reporting in coordination with BD
Coordinate SME inputs and resource alignment
Manage document repositories (SharePoint/Teams or equivalent)
Support Gate Reviews and color team reviews (Red/Gold)
Track, manage, and resolve review comments
Support final proposal production, formatting, and submission
Interface with Capture, Technical, Pricing, and Contracts teams
Ensure team alignment on requirements, timelines, and deliverables