Proposal Coordinator

Progressive Companies • Durham, NC

11d

About The Position

The Proposal Coordinator will be responsible for developing proposal outlines, managing proposal components, and ensuring timely submission of RFIs, RFQs, and RFPs. This role involves collaborating with various teams, including Practice Leaders and Business Development, to support the pursuit process. The coordinator will also be involved in presentation development and interview preparation, utilizing graphics and written content to create compelling proposals.

Requirements

• BA/BS, preferably in Journalism, English, Communications, Marketing or a related field, or an Associate's Degree plus one year of related experience.
• 3+ years of post-graduate experience in marketing, business development, or sales, including experience responding to RFIs, RFQs, and RFPs.
• Proficiency in Microsoft Office suite (Word, Excel, and Outlook).

Nice To Haves

• Experience in architecture, engineering, and construction industry.
• Design experience with Adobe Creative Suite (Photoshop, Illustrator, and InDesign).
• Experience in copywriting.
• Experience using Deltek Vision, CRM and sales systems.
• Excellent project management, problem solving, and proposal production experience.

Responsibilities

• Develop proposal outline to distribute to pursuit team, identifying items required by Request for Information/Qualifications/Proposal (RFI/Q/P) and assigning responsible parties and due dates.
• Maintain proposal template components for each market, updating as needed.
• Work with Practice Leaders and Business Development to set up and run Go/No Go meetings and provide follow-up on recommended tasks.
• Utilize relevant graphics, project photography, and written content to tell a compelling story, collaborating with Graphic Designer on visual assets.
• Research project details and complete missing information, including square footage, cost, team members, and program elements.
• Hold stakeholders accountable to established schedule and deadlines for RFI/Q/P, providing reminders and prompts.
• Support presentation development and interview team preparation, including setting up meetings to determine presentation format, content, and production schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree