Proposal & Business Development Coordinator

Wohlsen Construction•Lancaster, PA

1d•Onsite

About The Position

This role is responsible for assisting with various aspects of proposal and business development, including overviews, RFQ/P responses, interviews/presentations, project and craftsmanship award submissions, business development collateral, trade shows/conferences, and Unanet data management. The position involves supporting the Proposal & Business Development Services team with content creation, data management, and general administrative tasks to facilitate work acquisition efforts.

Requirements

Associate or bachelor's degree in marketing, public relations, or communications.
0-3 years of related technical marketing or business development support experience.
Experience using Adobe Creative Suite (InDesign, Illustrator, Photoshop, CC Library, Acrobat).
Experience using Office 365 programs (Outlook, Word, PowerPoint, Excel, Planner, Teams, SharePoint/OneDrive).
Experience using Open Asset or a similar digital asset management program.
Experience using Unanet or a similar customer relationship management (CRM) system.
Experience using AI Software (i.e., ChatGPT, Joist AI, etc.).
Good writing, editing, proofreading, and oral communication skills.
Good organizational and time management skills.
Ability to balance short-term deadlines against long-term goals.
Acute attention to detail.
Graphic eye/creative mindset.
Ability to take direction, plan tasks accordingly, and complete tasks within specified deadlines in a fast-paced environment.
Basic knowledge of the A/E/C industry and marketing/business development principles.

Responsibilities

Assist in creating, updating, and maintaining opportunity submission materials (resumes, experience, covers, dividers, etc.).
Assist with RFQ/P and interview submissions.
Assist with production tasks such as printing, binding, and mailing.
Prepare general overview books and intro/lunch-n-learn presentations.
Assist in creating, updating, and maintaining business development collateral (brochures, overviews, etc.).
Assist in entering and maintaining Unanet data.
Assist with research and development of targeted client/prospect lists.
Assist with crafting and sending emails to targeted clients & prospects.
Assist with craftsmanship and project award submissions (file setup, org charts, entry forms, etc.).
Maintain client reference letter files and binders.
Obtain updated materials such as EMR letters and certificates of insurance.
Conduct light edits on content for grammar and formatting adherence.
Provide general support to the Proposal & Business Development Services team.
Effectively use templates to execute work product.
Monitor and maintain inventory of proposal and business development materials, including placing orders.
Manage copier/printer supplies, maintenance, and support calls.
Maintain the Team's information on the Company's SharePoint page.
Maintain and update the Team's Workload Board and Outlook Calendar.