Proposal Development Associate (Remote Eligible)

Mathematica Inc • Ann Arbor, MI

8d • $57,000 - $65,000

About The Position

The Proposal Development Associate supports the development and submission of high-quality technical proposals that advance Mathematica’s new business opportunities. Working closely with proposal directors and cross-functional proposal teams, the associate helps coordinate proposal activities, manage timelines and deliverables, and keep teams aligned with submission requirements. The role provides proposal management support throughout the lifecycle, including planning, coordinating, and submitting complex, time-sensitive proposals. It also contributes to tools, processes, and best practices intended to improve proposal development efficiency, consistency, and effectiveness.

Requirements

• Bachelor’s degree (BA/BS) in business administration, communications, public policy, or a related field.
• 1–3 years of experience in proposal development, business development, project coordination, project operations, or a related field.
• Strong organizational and project coordination skills, including the ability to manage multiple tasks, contributors, and deadlines.
• Strong written and verbal communication skills, including the ability to communicate effectively with proposal team members, subject matter experts, and internal and external partners.
• Ability to review and organize complex information, follow detailed requirements, and support the development of clear, accurate, and compliant proposal materials.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.

Nice To Haves

• Experience supporting proposals, requests for proposals (RFPs), or other time-sensitive business development activities.

Responsibilities

• Support the full proposal development lifecycle, helping teams plan, coordinate, develop, and submit high-quality, compliant proposals within established deadlines.
• Develop and maintain proposal schedules, compliance matrices, outlines, and other tools that guide proposal development and ensure submission requirements are met.
• Coordinate proposal kickoff meetings, strategy discussions, and other team meetings; document and communicate key decisions, action items, and next steps.
• Organize and maintain proposal files and resources, and help proposal authors identify relevant background materials, prior proposal content, standard language, graphics, and other supporting materials.
• Coordinate across internal teams, including pricing and other business functions, to align technical, financial, and administrative components.
• Coordinate with subcontractors and consultants to obtain required information and materials for technical proposals.
• Develop and compile proposal components such as project timelines, deliverables schedules, staffing information, and other supporting materials.
• Coordinate quality assurance reviews and proposal production activities, including editing, formatting, graphics, and final submission support.
• Support business development resources and activities related to priority clients and growth opportunities, including expansion among non-federal clients.
• Assist with proposal-related trainings and guide proposal teams on established processes, tools, and best practices.
• Contribute to analyses of proposal and business development activities to support continuous improvement and organizational decision-making.
• Perform additional duties as assigned.

Benefits

• Competitive salaries and a comprehensive benefits package.
• Employee ownership through ESOP holdings, with financial benefits that have increased in tandem with the company’s growth and financial strength.
• Coworking spaces where available for employees who are not located near an office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level