Proposal Coordinator

RK Industries, LLC•Denver, CO

69d

About The Position

The Proposal Coordinator plays a vital role in advancing RK Industries’ business development efforts by leading the coordination, development and delivery of high-quality proposals and prequalification packages across all RK businesses. As an integral member of the Marketing and Communications team, this position ensures that complex pursuit materials are accurate, compelling, strategically aligned and delivered on schedule — often within tight deadlines. This role requires exceptional attention to detail, organization, writing and problem-solving skills. The Proposal Coordinator gathers and synthesizes technical and operational information from diverse stakeholders, formats and edits documents for clarity and consistency, manages data entry and compliance requirements and produces both digital and physical deliverables that reflect RK’s standards of excellence. Embedded within a fully integrated marketing team, the Proposal Coordinator collaborates daily with marketing professionals and operations leaders to balance workloads, share insights and continuously improve how RK communicates its value. This team-based structure fosters professional growth, cross-functional exposure and skill development across multiple markets and project types. This position offers a unique opportunity for an early-career professional to gain hands-on experience in how major construction projects are pursued and won. By supporting client presentations, strategic pursuits and marketing initiatives, the Proposal Coordinator contributes meaningfully to RK’s success while building a strong foundation for long-term career advancement within the organization.

Requirements

Bachelor’s Degree in Marketing, Communications, Business Administration, Journalism or related field.
1–3 years of professional experience in marketing, proposals, communications, or related field; graphic design experience is a plus.
Exceptional attention to detail with the ability to apply a consistent, methodical approach to formatting and proofreading complex documents in accordance with brand standards and style guides.
Strong writing, editing and proofreading skills, with the ability to clearly organize and present detailed information.
Excellent organizational skills and the ability to manage multiple deadlines in a fast-paced, deadline-driven environment.
Analytical skills, including the ability to conduct secondary market research and create or utilize basic Excel spreadsheets to support proposal efforts.
Proficiency in Adobe InDesign and Acrobat required; working knowledge of Adobe Photoshop is a plus.
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and experience working within SharePoint and shared drive environments.
Experience with CRM platforms such as InforCRM or similar marketing automation systems preferred.
Familiarity with construction industry terminology and proposal standards is a plus.
Flexible and adaptable, with the ability to respond effectively to shifting priorities and last-minute requests.

Nice To Haves

graphic design experience is a plus
working knowledge of Adobe Photoshop is a plus
Experience with CRM platforms such as InforCRM or similar marketing automation systems preferred.
Familiarity with construction industry terminology and proposal standards is a plus.

Responsibilities

Coordinate the full lifecycle of proposals and prequalification packages — from kickoff through submission — ensuring compliance, accuracy, quality and on-time delivery.
Collaborate closely with the Proposal Manager to align on pursuit strategy, requirements, deliverables and deadlines.
Gather, organize and synthesize technical and operational content from project managers, engineers and business leaders to develop cohesive, client-focused submissions.
Format, edit and proofread proposals, qualifications and presentations to ensure clarity, consistency and alignment with RK’s brand standards and messaging.
Maintain and update proposal templates, employee resumes and project summaries to ensure accuracy, consistency and readiness for pursuit opportunities.
Manage proposal schedules, track deliverables and proactively follow up with contributors to maintain momentum under tight deadlines.
Execute and coordinate customer-issued prequalification packages, ensuring all compliance requirements are met.
Research clients, markets, competitors and project opportunities to support strategic positioning and win strategies.
Perform data mining and reporting by independently gathering and producing information from internal systems (e.g., InforCRM, Viewpoint) and external resources.
Organize and maintain marketing content libraries, shared drives and archived pursuit materials to improve efficiency and institutional knowledge.
Coordinate with internal teams and external vendors to produce high-quality physical and digital deliverables.
Support client interviews and presentations by assisting with content development, slide preparation and production logistics.
Contribute to continuous improvement of proposal processes, tools, templates and workflows to enhance team efficiency and quality standards.
Grow professionally through mentorship from senior team members while progressively taking on increased responsibility in strategic pursuits.