Proposal Coordinator

Aecon • Lynnwood, WA

11d • Onsite

About The Position

Reporting to the Senior Proposal Manager, the Proposal Coordinator is responsible for assisting with coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions for major infrastructure projects across the US Civil construction market. The Proposal Coordinator will have strong technical writing skills and the ability to work in a deadline-driven environment. As part of the proposals team, the Proposal Coordinator will work closely with internal and external stakeholders to develop high-quality submissions to secure new work. This position will be based in our Kent, Washington office.

Requirements

• Strong communication and writing skills
• University-level degree in English studies or background in journalism, communications, marketing, business or related field
• Ability to work in deadline-driven environment with high level of accuracy
• High degree of organizational skills
• Advanced skills in Microsoft Word, Excel and PowerPoint
• Advanced skills in Adobe InDesign, Photoshop and Illustrator
• Technical background with a discipline focus in civil, structural, related technical discipline or construction experience will be considered

Nice To Haves

• SharePoint administration experience an asset
• Marketing and design experience an asset

Responsibilities

• Review and develop a detailed understanding of client proposal/bid requirements
• Develop proposal calendars and develop proposal responsibility, project and key individual selection matrices
• Create templates for proposals, resumes and project sheets
• Prepare, edit and format proposal/bid sections, resumes and project sheets
• Track and ensure timely proposal/bid deliverables required from internal and external partners
• Assist with the writing, formatting and proofing/editing of proposals based on input from multiple authors
• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content
• Gather and coordinate flow of information from subject matter experts to be used in the proposal
• Ensure that all content supplied by the team is compliant with the proposal requirements
• Prepare proposal/bid write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, cover letters and summaries)
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes
• Print, package and deliver final proposal/bid submissions or submit electronically as required
• Manage SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.)
• Manage CRM system in conjunction with the business development team and Proposal Manager
• Data entry to maintain accuracy of pursuit reports and scheduling
• Work with graphic designers to develop JV logos, binder and tab designs etc. and present to the consortium
• Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals
• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the pre-construction team
• Drive an inclusive culture to promote equity, welcome different perspectives and enable career progression by fostering a sense of belonging
• Some travel may be required

Benefits

• Health Insurance Benefits (comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan)
• Vacation - Paid Time Off
• Health and Wellness Home Benefit (wellness subsidy for fitness/health)
• Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses)
• This role is eligible to participate in Aecon’s discretionary Short Term Incentive Plan (STIP)
• Green Home Energy Benefit (a subsidy that can be used for approved green home energy expenses)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level