Proposal Coordinator (AEC)

Environmental Science Associates•Seattle, WA

3h•Hybrid

About The Position

Environmental Science Associates (ESA) is seeking a Proposal Coordinator to join their Northwest Marketing Team. This role is ideal for a dynamic individual with at least two years of relevant experience in developing and coordinating deliverables for requests for proposals/qualifications (RFP/RFQ) within the Architecture and Engineering (A/E) market. The successful candidate will be adept at managing multiple proposals concurrently, producing accurate, compliant, and creative proposals, and meeting tight client deadlines. This position is based in one of ESA's Northwest offices in Seattle, WA, or Portland, OR.

Requirements

Minimum of 2 years of experience in the A/E/C industry in Washington and/or Oregon.
Ability to manage multiple proposals concurrently.
Ability to produce accurate, compliant, and creative proposals.
Flexibility and commitment to meet quick turnaround client deadlines.
Ability to work collaboratively with department members and internal clients.
Ability to identify, research, and evaluate marketing opportunities.
Ability to complete day-to-day tasks in a fast-paced environment.
Commitment to high-quality deliverables.
Proactive and detail-oriented.
Ability to work individually and as part of a team.
Exemplary communication skills.
Exceptional writing and oral presentation skills.
Effective collaborator able to collect and coalesce information from various technical teams to produce persuasive proposals, compelling content, and marketing collateral.
Bachelor’s or Associate’s degree in Marketing, Journalism, Communications, English or a related field. Additional years of experience will be considered in lieu of degree.
Prepared to be in the office at least three days a week.
Strong MS Office Suite skills.
Knowledgeable in Adobe Suite (InDesign, Illustrator).

Nice To Haves

Seeking an opportunity to learn and share innovative ideas.
Thrive in a collaborative environment.
Looking for the opportunity to work with a team of planners, scientists and engineers, biologists, archaeologists, and designers who share your passion for sustainability and nature.

Responsibilities

Assist in the creation and coordination of multi-discipline proposals as specified in ESA’s Strategic, Market, and Regional Business Plans in collaboration with technical teams.
Manage multiple responsibilities and deadlines in a fast-paced environment, working both independently and as part of a team.
Streamline and monitor the client management process.
Receive, review, and distribute marketing leads for pursuit.
Assist with data collection and records management for proposal, project, personnel, clients, and teaming partner information using CRM software; generate reports as needed.
Maintain internal qualifications and resume library.
Assist with prime and sub-consultants for pursuits.
Participate in and coordinate short-list interview preparation.
Participate in regular marketing and business development meetings.
Support opportunity tracking and identify strategic cross-discipline and/or cross-regional marketing opportunities.
Assist with strategic marketing programs and plans of action including conference and event participation.