Proposal Coordinator|Pursuit Specialist

KIRKSEY ARCHITECTS INC•Houston, TX

6d•Hybrid

About The Position

Kirksey Architecture is seeking a Proposal Coordinator/Pursuit Specialist to join their team in their Dallas or Houston office. At Kirksey, they value people, clients, communities, and the planet, focusing on creating high-performing, healthy environments that make a lasting, positive impact. Their work emphasizes resource-efficient, community-enhancing design. Kirksey operates as a carbon-neutral firm and is an award-winning architecture firm built on collaboration, innovation, and sustainability. Their specialized practice groups function as "firms within a firm," empowering teams to deliver exceptional, tailored design solutions. The firm fosters a culture that encourages ideas, supports ambition, and invests in professional growth, offering a place to build a long-term, rewarding career. The Proposal Coordinator/Pursuit Specialist will support Kirksey’s marketing and business development efforts by coordinating and managing pursuit-related activities from kickoff through final submittal. This role is responsible for producing strategic, accurate, well-written, and visually compelling proposals, qualifications packages, interview presentations, and other client-facing materials. The ideal candidate is a motivated, detail-oriented professional who thrives in a fast-paced, deadline-driven environment and enjoys collaborating with multidisciplinary teams. This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple concurrent pursuits and priorities. Title and level of responsibility will reflect candidate experience.

Requirements

Minimum of 2+ years of experience in the A/E/C industry.
Strong organizational, communication, and problem-solving skills.
Ability to manage multiple concurrent pursuits and deadlines in a fast-paced environment.
Proactive, collaborative mindset with a strong work ethic and positive attitude.
Ability to work effectively with multidisciplinary teams and support pursuit efforts from kickoff through final submittal.

Nice To Haves

Proposal coordination experience preferred.
Adobe InDesign experience preferred.

Responsibilities

Coordinate the overall proposal process for assigned pursuits to produce strategic, accurate, well-written, and visually compelling submittals.
Collaborate with marketing staff, Market Directors/Business Development leaders, and technical teams to develop proposal strategies, schedules, and deliverables.
Assist with preparation of qualifications packages, proposals, interview presentations, and other client-facing materials.
Tailor proposal content to align with client goals, RFQ/RFP requirements, and Kirksey brand standards.
Coordinate with consultants and subconsultants to gather required materials and information for pursuits.
Support proposal production efforts, including formatting, editing, proofreading, printing, and delivery coordination.
Maintain pursuit schedules and manage multiple deadlines simultaneously.
Support interview teams to ensure cohesive messaging and presentation quality.
Maintain project data, resumes, pursuit information, and marketing collateral within Kirksey databases and systems, including Vantagepoint.
Contribute to internal brainstorming and strategy discussions related to pursuits, client development opportunities, messaging, and research.
Assist with conferences, events, and exhibits as needed.
Provide general marketing and administrative support as needed.
Support a collaborative team environment and contribute wherever needed to help achieve team goals.