Proposal and Marketing Assistant

Hana Engineers and Consultants LLC•North Charleston, SC

1d•$50,000 - $60,000•Hybrid

About The Position

Hana Engineers and Consultants, LLC is seeking a full-time Proposal and Marketing Assistant to support our growing Proposal and Marketing teams. This position focuses on maintaining accurate, well-organized data, and preparing high-quality content that supports proposal development and marketing initiatives. The role is proposal-focused, with marketing support as a secondary but ongoing responsibility. This role is designed as a foundational position with opportunities for growth in Proposal Coordination, Marketing Operations, or other business development support roles based on performance and organizational needs.

Requirements

Demonstrated ability to work independently, manage deadlines, and maintain professionalism in detail-oriented, deadline-driven environments.
Strong ability to pivot between assignments as priorities change.
Proficiency in Microsoft Office products, including Word, Excel, and PowerPoint.
Proficient in document and file management systems and cloud-based content.
Strong ability to manage multiple deadlines and coordinate information across stakeholders.
Ability to maintain traceable data records for audit readiness.
At least one (1) year of experience in proposal support, administrative, data management, or a related role, which may include relevant internships or applicable college coursework and projects.
Applicants must be eligible to work in the United States and able to pass a standard federal background check.

Nice To Haves

Technical writing, editing, graphic design, and video experience are a plus.
Familiarity with A/E/C or federal proposals (especially SF330) is a plus.
Experience working with proposal and marketing content management or collaboration platforms such as Expedience, SharePoint, Notion, and Microsoft OneDrive.
Basic familiarity with graphic or template-based design tools (e.g., Canva, Photoshop, Premiere, InDesign or similar applications) is beneficial.
WordPress, HTML, or other website platform or content-management experience.
Experience with social media production, management, and analytics.
Experience in technical writing and/or editing.
Experience with database entry and reporting procedures.

Responsibilities

Maintain and update proposal and marketing content, including resumes, project descriptions, SF330 data, and past performance.
Prepare and format proposal and marketing templates with current information provided by the Proposal and Marketing teams.
Ensure consistency and basic formatting accuracy across resumes, project narratives, and marketing materials.
Support basic content accuracy by reviewing documents for formatting, alignment, and completeness.
Help organize proposal files, maintain version control, and ensure materials are properly archived.
Support marketing collateral, internal communications, and social media content by updating approved materials, gathering project information, and formatting content.
Help maintain brand consistency by using established templates, logos, and formatting standards.
Support internal communications through gathering updates, drafting light content, or formatting announcements.
Assist with producing high-quality internal and external information graphics and data representation.
Support data requests by responding to updates during active proposal pursuits and marketing initiatives and communicating with internal stakeholders about workflow.
Pull reports for mass content updates using existing tools and templates.
Identify opportunities for multiple use of existing materials, including using organizational tools for greater efficiency.