Proposal Analyst III

Colorado School of Mines•Colorado, CO

4d•$84,750 - $95,000•Hybrid

About The Position

The Proposal Analyst Level III is a Senior level position responsible for assisting faculty in developing research and other sponsored proposals by, formulating, compiling, reviewing, and submitting proposals from the Office of Research Administration (ORA). The Proposal Analyst III will serve as a resource to faculty and administrators in the administration of sponsored research, specifically the submission of funding proposals to external organizations. In this role, you will be responsible for advising faculty about funding sources, sponsoring agency rules and regulations and School policies and procedures. You will work directly with faculty to create School approved budgets that accurately reflect project costs. You will also be responsible for maintaining an accurate database of proposals which will be accessed by ORA and campus constituents, including individual faculty members, department heads, deans and central administration. This position requires on-campus presence at least twice a week in Golden, Colorado.

Requirements

Bachelor's degree in business or related field
At least four years experience in research administration
Knowledge of regulations governing sponsored research
Ability to critically analyze information in order to make an independent decision
Outstanding interpersonal and communication skills
Skill in establishing and fostering a cooperative work environment
Skill in analyzing and solving problems
Evidence of leadership ability
Self-motivated and ability to multitask

Nice To Haves

Advanced degree in research administration, business administration, or related field
Five years experience in research administration
Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines
Ability to use databases, presentation software, and enterprise financial systems
Ability to critically analyze information and use problem solving skills in order to make an independent decision
Outstanding interpersonal and communication skills
Skill in establishing and fostering a cooperative work environment
Self-motivated and ability to multitask in order to meet deadlines

Responsibilities

Manage submissions for complex research grant proposals, collect relevant information, and ensure submission and approval of proposals within deadline.
Review research and other sponsored proposals for external funding to ensure they comply with School, state and sponsoring agency regulations. Determine the completeness of proposals by confirming all agency and School requirements are met and necessary forms and certifications are prepared. Submit approved proposals, on behalf of the School, by the sponsor mandated deadline.
Coordinate the information dissemination and proposal submission process for the School’s subrecipients, subcontractors, or third-party contributors. Accurately incorporate the subrecipient’s proposal into the School’s proposal and budget.
Work with faculty to create institutionally approved proposal budgets by applying knowledge of a variety of cost information such as School and agency policies. Will review and determine allowable costs, coordinate with other units on campus, and verify any institutional funds or resources used for cost matching.
Perform cost negotiations with project sponsors; including a justification of costs and explanation of school polices and business practices.
Determine proposal prioritization by evaluating the sponsor deadline, complexity of the proposal, School policy and staff resources.
Where there are a limited number of proposals allowed to be submitted by the school, collaborate with the Vice President of Research and Technology Transfer to gather and evaluate faculty proposals to determine the School endorsed projects.
With support from the Assistant Director of Pre-Award, provide training to the Proposal Analysts and faculty on proposal requirements, both school and sponsor, federal regulations, allowable costs, statements of work, indirect costs, etc. Provide assistance and guidance to Proposal Analysts when they are presented with an unusual situation or problem.
Work with the Assistant Director of Pre-Award to establish, document, disseminate and review efficient business policies and procedures for the proposal team while ensuring best business practices.
In conjunction with the Assistant Director of Pre-Award, work with the data repository team to implement and maintain the software with regards to proposals. Responsible for ensuring accurate data is entered into the system and that staff and faculty are trained on proposal submission, tracking and reporting processes.
Work with the data repository team to implement and maintain the software with regards to proposals
Responsible for ensuring accurate data is entered into the data repository.
Follow up with faculty to ensure they complete all sections in the data repository as needed and within timeline provided by ORA
Track all proposals through data repository, review and provide notice when they are ready for final sign off
Approve proposals in institutional data repository that do not include institutional cost sharing or commitments of space and resources.
Daily communication with faculty to ensure all information for a proposal submission, including the budget and supporting documentation, follow School and sponsor guidelines.
Interpret and explain federal, School, or state regulations and policies to faculty and other School personnel in order to help them understand the proposal process and how the regulations apply to individual proposals.
This position has ongoing contact with sponsoring agencies and other external personnel for the purpose of education and training of federal and state policies and directives, ORA procedures, and School policy.
Provide formal and informal training to faculty members and departmental staff regarding school policy and procedures and sponsoring agency rules and regulations in relation to the proposal submission process.
Provide support to Proposal Analyst unit, particularly regarding large & complex proposal submissions
Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.

Benefits

Flexible health and dental care options
Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
Fully vested retirement plan on first day of employment, with generous employer contribution
Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
Free RTD Ecopass
Discount programs through the State of Colorado
Free tickets for Mines Athletics home games
Access to the state of the art Recreation Center (fitness classes and training, swimming pool and more)
Equipment rentals through the Outdoor Rec Center
On campus daycare center