Property Tax Admin
About The Position
This role involves a variety of administrative tasks to support the Property Tax district. Responsibilities include maintaining supplies, providing customer service, managing communications (phone, mail, fax), handling correspondence with external agencies, managing document requests and storage, maintaining inventory and lists, and providing backup assistance to unit groups. The position also requires administrative support on specific tasks such as changing addresses, managing forms (CVP, POA, private rail car and flight property notices), scanning and organizing documents, migrating files between platforms, producing materials, verifying website links and form accuracy, developing standard work, and compiling electronic documents.
Requirements
- HS Diploma
- Excellent customer service skills
- Proficiency in performing administrative functions including data entry
- Proficiency in mail processing
- Proficiency in managing inventory
- Proficiency in organization
Responsibilities
- Maintain supplies
- Provide customer service
- Answer and route incoming phone calls for the district
- Administer unit communications
- Process and distribute mail for the district
- Administer routine district correspondence to external agencies
- Monitor and distribute incoming fax correspondence
- Monitor and maintain unit general correspondence directories
- Maintain contact and distribution lists
- Administer requests and deliver boxed documents from Iron Mountain
- Maintain employee equipment inventory
- Filing, data entry, and report tracking
- Backup assistance for unit groups
- Provide administrative support on tasks as assigned
- Changing CVP mailing addresses
- Mailing CVP forms
- Managing Power of Attorney forms (POA)
- Mailing private rail car and flight property notices
- Scanning Documents for all areas in the district
- Renaming files according to standard naming conventions
- Moving files from a Microsoft to Google platform
- Copying and producing student reference materials
- Verify links on the ADOR website for Property Tax related material
- Review and verify accuracy of unit forms
- Develop and review standard work
- Review, compile and store electronic documents in appropriate folder using specified standard naming convention.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
