Tax Admin Manager

Hall CPA PLLC

1d•$72,000 - $93,000•Remote

About The Position

We are on a mission to change the accounting industry by creating the premier people-first firm where strong and talented team members will thrive. We are innovators of tax services and firm culture with work-life integration. We accomplish this by using the best technology and automation on the market, offering unlimited vacation and sick days, fostering an autonomous work environment, providing ongoing training, and offering health insurance and 401(k) matching. As an Administrative Manager at our firm, you oversee a team of Administrators who provide administrative support to our accounting, tax, and advisory teams and deliver high-quality, timely client deliverables. This role maintains SOPs, leads the annual systems roll-forward for admin-owned tools, and serves as the primary point of contact for tax admin staff and service line teams on processing and onboarding coordination. We are a 100% virtual CPA firm, with our team located across the United States. As a real estate niche-focused firm, we serve Real Estate Investors, Syndicates, and Fund Managers. Our team has a passion for real estate and often owns investment properties themselves. Team members who thrive at our firm have excellent time management skills, are self-starters, adaptable, take pride in their work, and work well in an autonomous environment.

Requirements

Bachelor's degree from an accredited college or university (Preferred), or equivalent experience
3–5+ years in tax administration, tax operations, or a related accounting-firm operations role
1+ years of experience directly managing or leading a team
Hands-on experience with CCH required
Strong written communication skills for SOP documentation and cross-team coordination

Nice To Haves

experience with Soraban, SafeSend, Front, or ClickUp strongly preferred
Experience in a public accounting or tax firm environment strongly preferred

Responsibilities

Lead admin team meetings, 1:1s, and working sessions
Deliver structured feedback to Tax Admin direct reports twice per year (spring and fall review cycles)
Manage admin team capacity across busy and low seasons, including workload balancing and coverage planning
Provide oversight of admin team Slack channels, ensuring timely responses and appropriate escalation
Coordinate with service line directors on cross-team initiatives, including proposals, client onboarding, tax return delivery, and tax e-filing
Surface AI and automation opportunities to the in-house automations team, and lead testing and rollout of approved solutions with the admin team
Own team execution of core processes: client onboarding, proposals, tax organizers, tax delivery, and e-filing
Maintain and update admin team SOPs so they stay current and usable
Provide feedback to service line leaders on cross-team process compliance
Lead the end-of-year rollforward of admin-owned systems: align workflows, update SOPs, refresh communication templates, and review software settings ahead of the new tax year