Temporary Property Manager

Brilliant Corners•Los Angeles, CA

3d•Hybrid

About The Position

Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to those transitioning from or at risk of homelessness or institutionalization. We develop, own and manage multi-family supportive housing and licensed residential care homes. Additionally, we implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services and health care sectors. The Property Manager is responsible for the overall operation, and the day-to-day implementation of property management policies and procedures to ensure well-managed homes throughout our growing portfolio of single-family homes used as Care Homes for individuals with developmental disabilities. The Property Manager ensures a culture of collaboration and excellence, ensures compliance with all applicable regulatory agencies and maintains an acceptable and supportive environment for all residents and service providers; manages maintenance staff and their duties, interacts with, and supervises vendors.

Requirements

Minimum of 1 year of property management experience
Experience in affordable and/or supportive housing strongly preferred
Experience working with people with disabilities preferred
Knowledge of construction, repair, and/or renovation experience preferred
Strong Project and Construction Management Skills
Excellent critical thinking and problem-solving skills
Capacity to handle multiple projects and complex tasks in a fast-paced setting
Strong time management and attention to critical deadlines
Ability to adjust priorities under deadline pressure
Fluency with standard office technology, including databases and e-filing systems, and the capacity to quickly master new technology
Proficiency in Word, Excel, and Outlook
Effective communication skills, especially across teams, departments and organizations
Strong interpersonal skills, including customer service
Experience directing staff
Some understanding of housing development
Careful attention to detail
Assertiveness, persistence, and follow-through
A valid, clean CA driver’s license and a personal insured vehicle are required.
Candidates should have physical mobility for tasks such as standing, bending, stooping, kneeling, crouching, reaching, twisting, and walking on uneven surfaces.
Physical ability to manipulate hands, fingers, and wrists to handle, feel, grasp, or operate hand/power tools, parts, controls, and equipment.
They should be capable of performing stationary tasks like sitting for up to 6 to 8 hours a day.
Additionally, candidates should be able to lift, carry, push, pull light to moderate weights up to 50 pounds safely.
Any weight over 50 (Fifty) pounds requires assistance from another employee or dolly.
Mental acuity for analytical reasoning and document interpretation.
Hazards – Exposure to traffic, dust, dirt, heights, noise, fumes, from oil, gas, paint, power tools and cleaning solvents with proper use of Personal Protective Equipment (PPE).

Nice To Haves

Experience in affordable and/or supportive housing strongly preferred
Experience working with people with disabilities preferred
Knowledge of construction, repair, and/or renovation experience preferred

Responsibilities

Oversees maintenance program, directly supervising maintenance staff, conducting property inspections, and monitoring work orders.
Has highly developed project management skills. Ideal candidate prides themself on ability to acquire bids and complete repair projects in an efficient and timely manner.
Develops and maintains good working relationships, cultivates the spirit of teamwork, as well as exemplary customer service.
Suggests training opportunities for direct reports, as well as themself to ensure proficiency and skill-building. Property Managers may also provide trainings to other staff or partners as needed.
Positively represents the organization to public agencies and the community.
Provides advisement/direction on all property and reports resident issues as necessary.
Establishes a schedule for personnel to be available for emergency maintenance (24 hours a day, 7 days a week).
Ensures that emergencies are responded to promptly and assigns staff or vendors, including self, to be available in this event; provides direct assistance and direction during after-hours emergencies.
Oversees that preventative maintenance tasks are completed in a professional and timely manner.
Performs physical inspections of properties to ensure proper maintenance, including that mechanical devices are in working order, structures are in good-condition, and that the environments are safe and attractive.
Reviews completed and outstanding work orders. Ensures the work orders are completed in a timely manner, consistent with Brilliant Corners’ policies and procedures.
Is dedicated to high quality property management services, performance standards, and quality assurance.
Prepares list of capital replacements required or anticipated, when applicable, and submits to Regional Manager in advance of budget preparation.
Bids out and selects contract services, i.e., plumbers, contractors, electricians, etc. Negotiates vendor service agreements and monitors day-to-day vendor performance to assure full compliance.
Schedules repairs and on-going service contracts with vendors and provides Service Providers at least 24 hours notice, except for in the case of emergencies.
Ensures every service provider has a great move-in experience and has a great experience throughout the life of their tenancy.
Uses clear written and verbal communication to convey the status of workorders, service schedules, inspections, and more.
Focuses not just on assets and profits, but embodies a person-centered approach focused on customer service and tenant retention, which is the Brilliant Corners Way.
Leads by example. Demonstrates the level of client-centered tenant services that Brilliant Corners expects from all program staff.
Ensures the successful day-to-day financial management of the portfolio and maintains all necessary financial records in good order.
Supervises collection of rents and other monies and ensures that all transactions are processed and inputted accurately.
Reviews all delinquent accounts and receivables and determines necessary course of action to collect outstanding balances in consultation with the Regional Manager.
On a monthly basis, compares lease information with monthly rent roll to ensure that the property rents, move-in dates, etc. are accurate.
Submits to the Asset and Regional Manager within 24 hours any incident that occurs on the property out of the ordinary or which could become an insurance claim or lawsuit.
Reviews and approves all capital expenditures, service contracts, and contracted repairs per department policy. Ensures that invoices and bills are submitted for payment in a timely manner.
Manages proper use of reserve for replacement funds, or special funding including obtaining approval from the Regional Center and ensuring funds are transferred to the operating account.
Collaborates with the compliance specialist to ensure that eligible tax exemptions have been completed and approved within their portfolio.
Is proficient with computer applications such as Box or Salesforce, etc. Ensures that maintenance records, etc., are accurate and organized. Suggests functional improvements as needed.
Reviews and abides by all terms in our leases and management agreements.
Adheres to all accounting and reporting procedures required by Brilliant Corners.
Collaborates with other departments to ensure compliance with Regional Centers, State Licensing, fair housing laws, state tenant/landlord laws, and other funder rules and regulations.
Ensures property compliance with all federal, state, and local laws pertaining to building, fire, and safety codes; ADA; all physical requirements, including but not limited to, pool rules, fencing, lighting, etc.
Ensures that vendors are professional, insured, and have an active license in good-standing.
Adheres to department policies/procedures. Additionally, Property Managers may create or update internal documents if assigned.