Property Manager

Western Alliance Bank•Phoenix, AZ

25d

About The Position

The Property Manager is responsible for day-to-day facility operations at assigned Bank locations. The role manages routine facility matters, including building configuration changes, employee relocations, and tenant improvements, while maintaining regular communication with employees, building owners, and vendors. The Property Manager manages facility-related processes and procedures, maintains current space plans and employee location information, and coordinates relocations, reconfigurations, furniture needs, and installations. The position oversees property management for owned and leased properties, including emergency and preventative maintenance, responds to facilities requests, and keeps emergency contact information current. It includes conducting and documenting quarterly on-site facility visits to assess employee safety, policy compliance, maintenance needs, clutter, cord management, and aesthetics, as well as reviewing building exteriors for hardscape and landscaping needs. The Property Manager coordinates annual safety inspections with a third-party vendor, responds to security concerns, and reviews and processes invoices. The Property Manager also assists the Director of Real Estate with bids, project schedules, budgets, and cost reporting. Duties include creating project plans, assembling teams, facilitating meetings, tracking assigned tasks, and communicating project milestone updates. The role regularly interfaces with the Senior Property Manager regarding project requirements, costs and budgets, work plans, schedules, quality control, and risk identification. Travel of up to 25% may be required.

Requirements

At least 3 years of related experience in Facility Management, Administrative Support, or a similar field.
Bachelor's degree or equivalent experience required.
Entry-level knowledge of applicable regulatory and legal compliance obligations, rules and regulations, industry standards, and practices.
Intermediate computer operational skills, including Microsoft Office.
Ability to read and understand architectural drawings, leases, contracts, and construction practices.
Excellent organizational, coordination, and time management skills.
Ability to provide timely, reliable, and courteous service to internal customers.
Ability to present information effectively and collaborate closely with other departments.
Advanced speaking and writing communication skills.
May require up to 25% travel.

Nice To Haves

Bachelor's degree in a related field preferred.

Responsibilities

Manage day-to-day facility operations at assigned Bank locations.
Manage routine facility issues, including building configuration changes, employee relocations, and tenant improvements.
Communicate regularly with employees, building owners, and vendors, and manage facility-related processes and procedures.
Maintain current space plans and employee location information; manage relocations, reconfigurations, furniture needs, and installations.
Prepare Property Service Agreements and obtain documentation for vendor management.
Oversee emergency and preventative maintenance services for owned and leased properties.
Respond to Bank Specific Facilities email requests and maintain current emergency contact information for assigned locations.
Conduct and document quarterly on-site facility visits to assess safety, policy compliance, maintenance needs, clutter, cord management, and aesthetics.
Walk building exteriors to assess hardscape and landscaping needs.
Coordinate annual safety inspections with a third-party vendor and respond promptly to identified security concerns.
Review and process invoices for payment in a timely manner.
Assist the Director of Real Estate with obtaining bids, maintaining project schedules, and tracking and reporting project costs and budgets.
Create project plans, assemble project teams, and facilitate project meetings.
Track assigned tasks and communicate project milestone updates to the team.
Discuss project requirements, costs and budgets, work plans, schedule milestones, quality control, and risk identification with the Senior Property Manager.