Property Management Assistant

Avesta • Portland, ME

11h • Hybrid

About The Position

Avesta Housing is seeking a dedicated Property Management Assistant to help with managing our portfolio of affordable housing developments. In this essential role, you’ll assist with resident applications and re-certifications, manage contracts, and support daily office operations. You’ll communicate with residents, staff, and vendors, maintain confidential records, and help ensure compliance with housing regulations. Every day, your work will contribute directly to Avesta’s mission of creating and maintaining quality, affordable homes for people in need. This role is a great fit if you: Enjoy helping others and providing excellent customer service, bring strong organizational, communication, and administrative skills, thrive in a collaborative, fast-paced environment, and want to make a meaningful impact on residents’ lives and community well-being.

Requirements

• High school diploma or equivalent
• Ability to travel
• Strong organizational and time management skills
• Ability to provide excellent customer service to Avesta residents, staff, visitors, and vendors
• Experience assisting disadvantaged populations
• Strong math and analytical skills
• Ability to complete tasks on a timely basis
• Excellent analytical and negotiating skills
• Proficient in use of Microsoft Office products

Nice To Haves

• Experience in working with multi-family housing preferred

Responsibilities

• Assist with resident applications and re-certifications
• Manage contracts
• Support daily office operations
• Communicate with residents, staff, and vendors
• Maintain confidential records
• Help ensure compliance with housing regulations

Benefits

• Employer-paid health and dental plans for employees
• Flexible spending and dependent care accounts
• 401(k) retirement savings plan with immediate vested match of up to 6%
• Employer-paid life, long-term and short-term disability
• Free mental wellness services for benefits-eligible employees
• 13 paid holidays
• Generous earned time, starting with 19 days in first year of employment
• Professional development assistance
• Employee referral program
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED