Property Management Accounts Payable Support Specialist

BXP, Inc.•New York, NY

13h•Onsite

About The Position

This role is responsible for coordinating accounts payable and financial accounting services for an assigned portfolio. The primary focus is on processing vendor invoices, ensuring accuracy and compliance with contracts and budgets, and managing vendor relationships. The position also involves assisting with employee reimbursements, overseeing company credit card accounts, and acting as a liaison between property managers and accountants during financial close activities. Additionally, the role requires ensuring compliance with corporate policies, providing support to property managers, and performing other assigned duties and special projects.

Requirements

High school diploma or equivalent educational certificate required
Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required.
Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
Demonstrated ability to determine needs and achieve results without close supervision.
Demonstrated ability to take initiative and lead projects.
Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.
Ability to work under pressure and within time constraints.
Superior verbal and written communication skills.
Excellent analytical skills.
Excellent attention to detail.
Ability to work independently and also as part of a team.
Exhibit and champion excellence in work and willingness to embrace change.
Flexibility with work schedule to include working overtime on a periodic basis.
Proficiency with Microsoft Office Applications.

Nice To Haves

BA/BS Degree preferred.
Experience in Accounts Payable preferred.
Experience with an Accounts Payable Automation Software preferred.
Related business/industry experience desirable.

Responsibilities

Process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates, and property budgets.
Perform invoice processing duties for the Property Management Office in a timely manner to avoid budget variances.
Diligently review invoices and proactively reach out to vendors to review, and escalating questionable or inaccurate billings to the vendor in partnership with Property Management Coordinator.
Manage new vendor setup.
Review Nexus application for vendor billings, identify, research, and resolve any incorrect billings.
Act as a resource responding in a timely manner to any internal and/or external inquiries.
Process/review employee reimbursement requests.
Assist with the oversight of US Bank Visa account(s). Ensure proper coding by team members, review approvals and monitor final processing.
Act as liaison between Property Managers and Property Accountants during quarterly close activities and the preparation of assigned accruals.
Utilize corporate tools and practices to streamline AP processing and increase overall efficiency.
Provide high quality customer service to vendors and BXP employees.
Participate in the timely completion of the assigned portions of the annual operating budgets and related documents.
Ensure compliance of Corporate policies and procedures as they relate to both accounts payable and accounts receivable administration.
Provide support to Property Managers by producing, modifying, and/or distributing various internal forms, spreadsheets, and miscellaneous deliverables.
Perform other duties and special projects as assigned.