Property & Executive Coordinator
About The Position
Bridgeton Holdings is seeking a highly organized, proactive, and service-oriented Coordinator to support day-to-day management and tenant support for its San Francisco Bay Area commercial portfolio. The role supports property operations, tenant service, vendor coordination, and administrative needs across the San Francisco commercial office portfolio. The Coordinator is a first point of contact for tenants and vendors and provides executive support to the Vice President, Asset & Property Management and the President. This in-person role is based at the San Francisco corporate office and includes local travel among Bay Area properties as needed. The position is suited to someone who enjoys solving problems, keeping schedules and follow-up organized, and delivering responsive tenant service and operational support. The role coordinates across property management, asset management, accounting, leasing, construction, and executive leadership.
Requirements
- One to two years of experience in an office, front desk, administrative, customer service, or similar support role.
- Strong organization and follow-through, with the ability to manage multiple details, deadlines, and priorities while tracking open items.
- Clear, professional written and verbal communication and a strong telephone manner.
- Proficiency with Microsoft Outlook, Word, and Excel.
- Ability to handle confidential information with discretion and sound judgment.
- Ability to work full time, Monday through Friday, from the San Francisco corporate office; the position is in person and not remote.
- Ability to travel locally among San Francisco and Bay Area properties as needed.
- Ability to walk properties, use stairs, and enter building service and mechanical areas when needed.
- Valid California driver’s license; travel between properties as needed.
- Authorized to work in the United States; a background check may be required.
Nice To Haves
- Experience in property management, commercial real estate, hospitality, or a building front desk environment.
- Exposure to leases, contracts, invoices, or vendor documentation.
- Experience with Yardi, MaintainX, Asana, or similar property management and workflow systems; training will be provided.
- Bachelor’s degree preferred, or an equivalent combination of education and experience.
- Interest in building a career in commercial real estate or property management.
Responsibilities
- Respond to tenant questions, service requests, and day-to-day communications across the San Francisco office portfolio.
- Answer the main telephone line and shared inbox; enter tenant requests as MaintainX work orders, route them to the appropriate vendor or team member, and follow through to completion.
- Meet vendors on site, coordinate building access, escort vendors as needed, and confirm assigned work is complete.
- Help coordinate tenant move-ins, move-outs, access requests, and suite walk-throughs.
- Prepare and send tenant notices concerning shutdowns, inspections, maintenance work, access, and building updates.
- Maintain accurate work order, tenant communication, and building activity records.
- Collect and track vendor certificates of insurance and maintain current vendor contact information.
- Manage keys, access cards, and building access lists, including issuance, returns, and recordkeeping.
- Keep property files current and organized, including vendor, tenant, insurance, inspection, and operational records.
- Track open items and deadlines and provide updates to the Vice President.
- Pull key lease dates and terms, including rent commencement, renewal options, and notice deadlines, for the Vice President’s review.
- Help maintain lease abstracts, critical-date tracking, and tenant records in Yardi or other company systems.
- Organize lease documents and supporting materials for tenant, leasing, lender, investor, or ownership requests.
- Manage calendars for the Vice President and President, including meetings, property tours, and travel between San Francisco and New York.
- Prepare meeting materials, take notes, and track action items and deadlines.
- Prepare and submit expense reports and route invoices for review and approval.
- Handle confidential business and personnel information with discretion and sound judgment.
- Coordinate office supplies, mail, deliveries, visitors, and other day-to-day administrative needs.
- Provide general administrative support and help organize priorities, follow-up, and schedules.
- Coordinate across property management, asset management, accounting, leasing, construction, and executive leadership.
- Provide coverage and administrative support across the San Francisco portfolio as needed.
- Provide timely, accurate updates on open items and flag urgent tenant, building, scheduling, or cost issues early.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
