Property Coordinator

FORTUNE SOCIETY INC•New York, NY

9d•$33 - $33•Onsite

About The Position

The Property Coordinator for the OMH 17-Bed Scattered Site Transitional Housing (Apartment Treatment Program) reports to the Program Manager and works to identify, acquire, and formalize leases for participant housing. The role focuses on lease acquisition, landlord and management-company outreach, advocacy, team development and training, and lease tracking. The position works with the Director of Property Management to develop and maintain appropriate housing stock and helps ensure apartments meet applicable housing standards and program requirements. The successful candidate will bring housing acquisition and landlord relationship expertise, knowledge of the New York City housing landscape, experience negotiating leases and mediating tenant-landlord issues, and the ability to support and coach staff. The role requires strong communication, organization, follow-through, and data-management skills, along with the ability to work independently and as part of a structured team. Fortune seeks a candidate committed to its mission and compassionate toward participants at all stages of reentry.

Requirements

High school diploma or GED.
Valid New York State driver’s license and approval to drive on agency insurance.
At least five years of experience placing homeless individuals with behavioral health challenges and/or criminal justice backgrounds in independent or permanent supportive housing through direct landlord placement.
A strong New York City-based landlord portfolio and knowledge of the housing landscape.
Strong marketing and negotiation skills.
Data-management skills, including Microsoft Office and other property management or case management systems.
Strong follow-up, time-management, and organizational skills.
Ability to work independently and be self-directed while also working within a structured team.
Strong verbal and written communication skills.

Nice To Haves

Some college or a property management certification.
Relevant personal experience.

Responsibilities

Develop and maintain appropriate housing stock in collaboration with the Director of Property Management.
Search for available properties and units and negotiate leases on behalf of participants.
Identify landlords with vacant units and locate and negotiate new apartment leases for new or existing participants.
Review and approve inspections of new and existing housing units for compliance with applicable HPD, DOB, and HUD housing codes and standards, using the Housing Quality Standard inspection form.
Calculate tenant rent portions using the HUD tenant rent calculation tool.
Review client services in the agency’s proprietary database and, when applicable, the appropriate contract funder database.
Assist with landlord correspondence regarding unit repairs and building violations.
Review and approve contractor work-order repairs across the Apartment Treatment Program portfolio.
Oversee lease renewals and ensure staff engage landlords in a timely manner so every unit has an updated lease.
Ensure staff arrange timely furniture deliveries for new program participants.
Review client moves as needed, including apartment swaps, move-ins, and move-outs; reserve vehicles and secure movers.
Oversee the electronic apartment repair log and update repair issues through completion.
Document landlord and staff interactions about housing placements and apartment repairs in the property management database through finalization.
Maintain a safe and secure key system and access to all Apartment Treatment Program units; make copies of keys when appropriate and keep detailed records in property management software.
File lease and financial documents in the appropriate tenant-file locations.
Request checks from the finance department for landlord or other relevant vendor payments.
Conduct periodic file reviews to ensure compliance with property management requirements.
Perform other responsibilities as assigned.