Property Clerk

Bizzell•Guthrie, OK

137d

About The Position

Responsible for all receipt and distribution of all Center expendable property. This role involves performing duties as the primary Receiver of all supplies and materials for the Center, ensuring vendor invoices are accurate and reconciled with purchase orders. The Property Clerk will also perform administrative and clerical support activities in support of the Property Officer and Maintenance/Logistics Manager, and ensure the cleanliness and orderliness of the Center warehouse. Additionally, the role assists in conducting expendable and non-expendable property inventories, complies with Financial Audit requirements, and issues expendable materials and supplies to Center staff in accordance with established procedure. The Property Clerk monitors Center material supply levels and initiates purchase orders to maintain acceptable inventory levels, assists in preparing periodic supply issuance, inventory, and accountability reports, and ensures the security of the warehouse area. This position also maintains computer-based inventories, ordering, and accountability systems, and ensures the safeguarding of all inventories in the warehouse. Typing various documents, maintaining files of materials received and issued, and assisting the Property Manager/Supervisor in controlling and processing accountable property are also key functions. The role participates in weekly Triangle Meetings involving Finance, Property, and Purchasing to ensure prompt correction of vendor issues. The Property Clerk is expected to produce quality work in a thorough, timely, and accurate manner, maintain appropriate personal attendance, accountability, and work productivity standards, and plan, prioritize, and organize assignments to meet established goals and deadlines. Understanding and applying job knowledge to effectively complete all required job responsibilities and proactively maintaining the required skills are essential. The role also involves mentoring, monitoring, and modeling Career Success Standards, showing respect and courtesy to students, holding them accountable for their actions and behavior, and providing quality services for students. Effective articulation of thoughts and ideas, problem identification, analysis, and evaluation of appropriate solutions are also expected. The Property Clerk will work in partnership with staff from all Departments to ensure effective supervision and services are provided to students and will accept direction and supervision from the Center Director/Center Duty Officer/Shift Manager, including temporary assignments to perform job responsibilities of other departments and positions. Other duties as assigned.

Requirements

High School Diploma or equivalent required.
Requires computer literacy in word processing and Microsoft Suite of applications.
Must possess a valid in-State Driver’s License and meet Company insurability requirements.

Nice To Haves

Advanced degrees preferred.
One-year prior experience in warehousing/storeroom and expendable inventory control preferred.

Responsibilities

Follows all integrity guidelines and procedures and ensures no manipulation of student data.
Performs duties as the primary Receiver of all supplies and materials for the Center, ensuring vendor invoices are accurate and reconciled with purchase orders.
Performs administrative and clerical support activities in support of the Property Officer and Maintenance/Logistics Manager.
Ensures cleanliness and orderliness of the Center warehouse.
Assists in conducting expendable and non-expendable property inventories and complies with Financial Audit requirements.
Issues expendable materials and supplies to Center staff in accordance with established procedure.
Monitors Center material supply levels and initiates purchase orders to maintain acceptable inventory levels to meet Center needs.
Assists in preparing periodic supply issuance, inventory, and accountability reports.
Ensures security of the warehouse area and notifies the Safety/Security Manager in the event of security problems.
Maintains computer-based inventories, ordering, and accountability systems.
Ensures the safeguarding of all inventories in the warehouse.
Types various documents, checking for accuracy of grammar, punctuation, spelling, and numerical calculations.
Maintains files of materials received and issued.
Assists Property Manager/Supervisor as needed in controlling and processing accountable property.
Participates in weekly Triangle Meeting which involves Finance, Property, and Purchasing, to ensure prompt correction of vendor issues.
Produces quality work/assignments in a thorough, timely, and accurate manner.
Maintains appropriate personal attendance, accountability and work productivity standards.
Plans prioritizes, and organizes assignments to meet established goals and deadlines.
Understands and applies job knowledge to effectively complete all required job responsibilities.
Proactively maintains the skills required to perform job duties.
Mentors monitor and model the Career Success Standards as required by the PRH.
Shows respect and courtesy to students and holds them accountable for their actions and behavior.
Provides quality services for students and ensures that quality is maintained and student needs are met.
Pursues improvement and enhancement of requisite services.
Effectively articulates thoughts and ideas.
Identifies problems, analyzes causes, and evaluates appropriate solutions prior to taking or recommending actions.
Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
Other duties as assigned.